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Point by point guide on how to fill out the "why did you send" section and why it is needed:
01
Start by considering the purpose: Think about why you sent the particular item, message, or document in question. Reflect on the intentions behind your decision to send it.
02
Provide a clear and concise explanation: Write a brief description of the reason for sending. Be specific and avoid vague statements. Use language that is easy to understand and gets straight to the point.
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Include relevant details: If applicable, mention any important context or background information that sheds light on the reasoning behind your action. This can help the recipient understand the significance or importance of the communication.

Why did you send is needed by:

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Recipients: The individuals or entities who received the item or message may want to know why it was sent. Understanding the purpose behind the communication can help them respond appropriately or take necessary action.
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Supervisors or managers: If you are submitting a report or request to a superior, they may require an explanation for why you sent certain information or documents. This enables them to review your actions and ensure they align with organizational goals or protocols.
03
Documentation purposes: In certain situations, a record of why you sent something may be needed for future reference or legal purposes. This is particularly relevant for official correspondence, contracts, or any communication that may have consequences or implications.
In summary, filling out the "why did you send" section involves providing a clear and concise explanation for the purpose behind your action, while considering the needs of recipients, supervisors, and possible documentation requirements.
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