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City of Kingston Report to Administrative Policies Committee Report Number AP19018 To:Chair and Members of Administrative Policies CommitteeFrom:Deanne Robert, Acting Commissioner, Corporate ServicesResource
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Start by reviewing any existing by-laws rules of procedure to see if any updates or changes are needed.
02
Identify the key areas that need to be covered in the rules of procedure, such as meeting procedures, decision-making processes, and member rights.
03
Consult with relevant stakeholders, such as board members or legal counsel, to ensure all necessary information is included.
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Draft the rules of procedure in a clear and concise manner, using language that is easily understood by all members.
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Hold a meeting to discuss and approve the rules of procedure, making any necessary revisions based on feedback received.
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Once approved, distribute copies of the rules of procedure to all members and ensure they are aware of their rights and responsibilities.
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Periodically review and update the rules of procedure as needed to ensure they remain relevant and effective.

Who needs by-laws rules of procedure?

01
Business organizations
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Non-profit organizations
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Government bodies
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Any group or organization looking to establish guidelines for conducting meetings and making decisions in a structured manner
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By-laws rules of procedure are a set of rules and regulations governing the operation and management of an organization.
The organization's leadership or board of directors is typically required to file the by-laws rules of procedure.
By-laws rules of procedure can be filled out by following the guidelines set by the organization's governing documents.
The purpose of by-laws rules of procedure is to provide a framework for the organization's decision-making process and governance structure.
The by-laws rules of procedure must include information on the organization's meeting protocols, decision-making processes, and conflict resolution procedures.
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