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PHILIPPINE BIDDING DOCUMENTS (As Harmonized with Development Partners)PROCUREMENT FOR THE CONTINUOUS FORMS FOR PAYROLL PRINTING FOR CY 2023 (EARLY PROCUREMENT) Government of the Republic of the Philippines

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How to fill out procurement of goods

01

Identify the products needed for procurement

02

Determine the quantity of each product required

03

Develop a procurement plan or schedule

04

Obtain quotes or proposals from potential suppliers

05

Evaluate the quotes or proposals based on price, quality, and other criteria

06

Select a supplier and negotiate the terms of the procurement

07

Issue a purchase order to the chosen supplier

08

Receive and inspect the goods upon delivery

09

Pay the supplier according to the agreed upon terms

Who needs procurement of goods?

01

Businesses looking to purchase goods for resale or internal use

02

Government agencies procuring goods for public projects

03

Nonprofit organizations acquiring supplies for their programs

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What is procurement of goods?

Procurement of goods refers to the process of acquiring goods and services from external sources, often through a systematic approach that includes identifying needs, sourcing suppliers, and negotiating contracts.

Who is required to file procurement of goods?

Typically, businesses and organizations that engage in the purchasing of goods for operational purposes are required to file procurement of goods, particularly if mandated by regulatory authorities.

How to fill out procurement of goods?

To fill out procurement of goods, one must gather all relevant purchase information, complete the required forms with accurate details regarding the goods acquired, including quantity, supplier information, and costs, and then submit the forms to the designated authority.

What is the purpose of procurement of goods?

The purpose of procurement of goods is to ensure that organizations can acquire the necessary resources efficiently and effectively while adhering to legal and regulatory standards.

What information must be reported on procurement of goods?

Reportable information typically includes the description of goods, quantity, price, supplier details, purchase date, and any applicable terms and conditions.

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