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Manila, Philippines BIDS AND AWARDS COMMITTEE INFORMATION TECHNOLOGY, INFRASTRUCTURE AND OTHER RELATED COMPONENTS DISASTER RECOVERY MANAGEMENT SYSTEM MINUTES OF PREBID CONFERENCE NO. 2021013 03 FEBRUARY
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01
Log in to the external document monitoring system using your credentials.
02
Navigate to the 'Document Management' section.
03
Click on the option to 'Create New Document'.
04
Fill out the required fields such as document title, description, author, and document type.
05
Upload the document file to the system by browsing your computer or selecting from a saved location.
06
Review the document information for accuracy and completeness.
07
Save the document in the system and verify that it has been successfully added.

Who needs external document monitoring system?

01
Organizations that handle sensitive or important documents.
02
Businesses that need to track and monitor document changes and versions.
03
Compliance departments that require oversight and reporting on document management processes.
04
Legal teams that need to ensure document integrity and chain of custody.
05
Research institutions that need to keep track of research papers and publications.
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External document monitoring system is a system used to track and monitor all external documents exchanged by an organization.
All organizations that handle sensitive or confidential information are required to file an external document monitoring system.
External document monitoring systems can be filled out electronically or manually, depending on the organization's preference. The form typically includes fields for documenting the date, sender, recipient, and purpose of each external document.
The purpose of an external document monitoring system is to ensure that all external communications are tracked and monitored to prevent unauthorized disclosure of sensitive information.
Information that must be reported on an external document monitoring system includes the date, sender, recipient, and purpose of each external document exchanged.
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