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STANDARD BIDDING DOCUMENT Procurement of Small Works (up to Nu.2.5 million) Royal Government of Bhutan Ministry of Finance March 2011 1 Preface This Standard Bidding Document for the Procurement of

How to fill out procurement of small works

How to fill out procurement of small works?

1. Start by gathering all the necessary information and documentation required for the procurement process. This may include project specifications, budgetary constraints, and any legal or regulatory requirements.
2. Identify the scope of work for the small works procurement. This involves clearly defining the specific tasks or services that need to be performed, as well as any associated deadlines or milestones.
3. Determine the procurement method that will be used for the small works. This could involve methods such as competitive bidding, direct negotiation, or request for quotations. Consider factors such as cost, time constraints, and the complexity of the project when selecting the appropriate method.
4. Create a procurement plan that outlines the steps and timeline for the procurement process. This plan should include key milestones, responsibilities, and any necessary approvals or reviews.
5. Advertise the procurement opportunity to potential suppliers or contractors. This may involve publishing a request for proposals, posting on relevant websites or platforms, or directly contacting pre-qualified vendors.
6. Evaluate the received proposals or bids based on predetermined criteria, such as cost, experience, and past performance. Conduct a thorough assessment of each submission to ensure it meets the requirements and aligns with the project objectives.
7. Select the winning bidder or supplier based on the evaluation criteria. Notify the selected vendor and initiate contract negotiations or further discussions to finalize the terms and conditions of the agreement.
8. Once the procurement process is complete, document all relevant information and maintain proper records for future reference. This includes keeping track of correspondence, contracts, invoices, and any other pertinent documentation.

Who needs procurement of small works?

1. Small businesses or organizations that require specific services or tasks to be completed within a limited budget and timeframe.
2. Government agencies or municipalities that need to outsource small-scale construction or renovation projects.
3. Homeowners or property managers seeking contractors or vendors to perform minor repairs or improvements.
4. Non-profit organizations or community groups that are undertaking small-scale infrastructure projects or event planning.
5. Educational institutions that require small works procurement for facility maintenance or renovations.
6. Any individual or entity that needs to engage external suppliers or contractors for small-scale projects or services.

For pdfFiller’s FAQs

What is procurement of small works?

Procurement of small works is the process of obtaining goods, services, or construction projects for a relatively low cost.

Who is required to file procurement of small works?

Any individual or organization that is responsible for procuring small works is required to file procurement of small works.

How to fill out procurement of small works?

To fill out procurement of small works, one must provide details of the goods, services, or construction projects being procured, along with relevant information about the vendor.

What is the purpose of procurement of small works?

The purpose of procurement of small works is to ensure transparency, fairness, and accountability in the procurement process.

What information must be reported on procurement of small works?

Information such as the name of the vendor, description of the goods or services procured, the cost of the procurement, and the date of the procurement must be reported on procurement of small works.

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