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Annex No. 3 Technical Specifications of Data Exchange with Distribution Network Operator 1/99 1. CONTENTS 2. Abbreviations .................................................................................................................

How to fill out technical specifications of data

1. Start by clearly defining the objectives and purpose of the technical specifications. Identify what type of data needs to be documented and for what specific use it is intended.
2. Include detailed descriptions of the data elements to be captured. This may involve outlining the specific fields or attributes that need to be recorded, along with any formatting or validation requirements.
3. Specify the source of the data. Identify where the data will come from, whether it is through manual entry, integration with other systems, or data extraction from existing databases.
4. Define the data structure and format. Determine how the data will be organized and represented, such as using tables, lists, or hierarchies. Consider any file formats or industry standards that need to be adhered to.
5. Specify data storage requirements. Identify the storage medium and location for the data, such as a database server or cloud storage. Consider any security or backup measures that need to be implemented.
6. Describe data quality and validation requirements. Specify any rules or criteria that the data must meet to ensure accuracy and consistency. This may involve specifying data types, ranges, or permitted values.
7. Include any data transformation or manipulation requirements. If the data needs to be transformed or modified in any way before or after capturing, outline the necessary processes or algorithms to be used.
8. Define any data access and retrieval requirements. Specify who will have access to the data, what permissions or restrictions apply, and how the data can be retrieved or queried.
9. Consider any integration requirements with other systems. If the data will need to be integrated with other software or databases, outline the necessary interfaces or protocols that need to be supported.
10. Finally, ensure that the technical specifications are reviewed and approved by relevant stakeholders, such as data administrators, software developers, and end users.

Who needs technical specifications of data?

1. Data administrators who are responsible for managing and organizing data within an organization.
2. Software developers who need clear instructions on how to capture and handle specific data.
3. End users who rely on the data for their work or decision-making processes.

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