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REQUEST FOR QUOTATION Date : October 8, 2012, Project Title : Supply, Delivery and Installation of Doors and Windows ITB No. 09732012 Approved Budget : Fifty Thousand Three A Hundred Eighteen Pesos
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How to fill out request for quotation

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How to fill out a request for quotation:

01
Start by gathering all the necessary information such as the product or service you need, quantities required, and any specific details or specifications. This will help ensure accurate quotes.
02
Identify potential suppliers or vendors who can provide the products or services. Research their reputation, pricing, and availability to make an informed decision.
03
Create a document or form that includes all the essential details required by suppliers to provide an accurate quotation. This may include your company's information, contact details, desired delivery date, payment terms, and any special requirements.
04
Clearly state the purpose of the request for quotation and the deadline for suppliers to submit their quotes. This will help ensure timely responses.
05
Send the request for quotation to the selected suppliers through email or postal mail. It's a good practice to request acknowledgement of receipt to track your communication.
06
Give suppliers adequate time to respond. Generally, a few days to a week is considered reasonable, depending on the complexity of the products or services.
07
Review the received quotes carefully, considering factors like pricing, quality, lead time, supplier reputation, and any additional services offered.
08
If necessary, ask suppliers for clarification or more information to make an informed decision.
09
Compare the quotes and select the supplier that best meets your requirements and objectives. It may be necessary to negotiate terms or make additional inquiries before finalizing the selection.
10
Contact the chosen supplier to communicate your decision and discuss any further steps required to proceed with the purchase.

Who needs a request for quotation?

01
Businesses or organizations that require products or services from external suppliers or vendors often need to create a request for quotation. This allows them to gather information about pricing, availability, and terms before making a purchase decision.
02
Government agencies and institutions that follow a competitive bidding process also utilize requests for quotation to ensure transparency and fairness in procurement.
03
Individual consumers or homeowners who are considering major purchases, such as construction work or remodeling services, may also benefit from using a request for quotation to compare quotes and make an informed choice.
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A request for quotation is a document used in procurement to solicit competitive bids from potential suppliers for goods or services.
The procurement team or purchasing department within an organization is typically responsible for filing a request for quotation.
To fill out a request for quotation, you need to provide details about the goods or services required, specifications, quantities, delivery requirements, and contact information.
The purpose of a request for quotation is to gather pricing information from potential suppliers in order to make informed purchasing decisions.
Information such as item descriptions, quantities, delivery dates, payment terms, and any special requirements should be included on a request for quotation.
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