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REPUBLIC OF THE PHILIPPINES QUEZON CITY GOVERNMENT BIDS AND AWARDS COMMITTEE GOODS AND SERVICESPHILIPPINE BIDDING DOCUMENTS (As Harmonized with Development Partners)Procurement of Janitorial Services
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How to fill out procurement of janitorial services
How to fill out procurement of janitorial services
01
Determine the scope of janitorial services needed, including the type of cleaning required, frequency, and any special requirements.
02
Create a detailed request for proposal (RFP) outlining the specifications, terms and conditions, evaluation criteria, and submission instructions.
03
Advertise the RFP to potential service providers through various channels, such as government procurement websites or local business directories.
04
Review proposals received from interested vendors, ensuring compliance with the requirements outlined in the RFP.
05
Evaluate the proposals based on predetermined criteria, such as price, experience, qualifications, and references.
06
Select the most suitable vendor based on the evaluation results and negotiate the contract terms and pricing.
07
Award the contract to the selected vendor and finalize the agreement, including service level agreements and performance metrics.
08
Monitor the vendor's performance throughout the contract period to ensure the services are being delivered as per the agreed terms.
Who needs procurement of janitorial services?
01
Commercial buildings such as office spaces, retail outlets, and shopping centers
02
Educational institutions like schools and universities
03
Healthcare facilities including hospitals and clinics
04
Government agencies at the local, state, and federal levels
05
Residential complexes such as apartment buildings and condominiums
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What is procurement of janitorial services?
Procurement of janitorial services refers to the process of acquiring cleaning services from external vendors or contractors, ensuring that buildings and facilities are maintained and cleaned according to specific standards.
Who is required to file procurement of janitorial services?
Organizations and businesses that contract janitorial services or manage cleaning operations typically are required to file procurement of janitorial services.
How to fill out procurement of janitorial services?
To fill out procurement of janitorial services, you need to complete the required forms provided by the relevant authority, detailing the scope of services, costs, and vendor information.
What is the purpose of procurement of janitorial services?
The purpose of procurement of janitorial services is to ensure that facilities are kept clean, hygienic, and safe for occupants, while also providing a formal record of the services acquired.
What information must be reported on procurement of janitorial services?
Information that must be reported includes the type of services contracted, service provider details, costs, service duration, and compliance with applicable regulations or standards.
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