Get the free Travel Expense Voucher - Western Michigan University - wmich

WESTERN MICHIGAN UNIVERSITY TRAVEL EXPENSE VOUCHER NO. T http://www.wmich.edu/travel/ DATE EMIL ID TRAVEL AUTH. # PAYEE 4 3 6 0 INSTATE ADDRESS 4 3 5 9 UPSTATE ADDRESS 4 3 5 8 FOREIGN PHONE DEPT.

How to fill out travel expense voucher

How to fill out a travel expense voucher:

1. Begin by properly identifying the travel expense voucher form. Ensure that it is the correct form designated for reimbursement of travel expenses.
2. Start by providing your personal information. This typically includes your full name, employee ID number, job title, and department.
3. Clearly state the purpose of your travel and the dates of the trip. Specify the destination(s) and any related business activities or meetings that were conducted.
4. Break down your travel expenses into different categories. Common categories include transportation (flights, taxis, rental cars), accommodation (hotel fees), meals, and other miscellaneous expenses (parking fees, luggage fees).
5. For each expense category, provide detailed information. Include the date, description, and amount spent for each individual expense incurred during the trip. It is important to be as accurate and specific as possible.
6. Attach all original receipts or invoices for each expense listed. Make sure the receipts are legible and contain the necessary details, such as the vendor's name, the amount paid, and the payment method.
7. Calculate the total amount of expenses for each category and provide a subtotal for each one.
8. Add up all the subtotals to determine the grand total of expenses incurred during the trip.
9. If there are any additional notes or explanations regarding the expenses, such as exceptional circumstances or company policies, include them in a designated section or provide them as an attachment.
10. After completing the travel expense voucher, review it thoroughly for any errors or omissions. Double-check all calculations and ensure that all necessary information is included.
11. Submit the filled-out travel expense voucher to the appropriate department or person responsible for processing reimbursements. Follow any specific instructions or guidelines provided by your company.

Who needs travel expense vouchers:

1. Employees who have been authorized to travel for business purposes and incur expenses related to their work trips.
2. Contractors or consultants who incur travel expenses as part of their contractual obligations.
3. Individuals attending conferences, seminars, or similar events where travel expenses are eligible for reimbursement.
4. Sales representatives or professionals who frequently travel to meet clients or attend meetings on behalf of their company.

It is important to note that the need for travel expense vouchers may vary depending on the policies and procedures of each organization. It is always best to consult with your employer or the appropriate department to determine if a travel expense voucher is required for reimbursement.

For pdfFiller’s FAQs

What is travel expense voucher?

The travel expense voucher is a form used to report expenses incurred while traveling for business purposes.

Who is required to file travel expense voucher?

Employees who have traveled for business purposes and incurred expenses that need to be reimbursed are required to file a travel expense voucher.

How to fill out travel expense voucher?

To fill out a travel expense voucher, the employee must provide details of the expenses incurred during the business trip, including receipts and any supporting documentation.

What is the purpose of travel expense voucher?

The purpose of the travel expense voucher is to accurately report and record expenses incurred during business travel for reimbursement purposes.

What information must be reported on travel expense voucher?

The travel expense voucher must include details of all expenses incurred during the business trip, such as transportation, accommodation, meals, and other related costs.

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