Get the free SUBRECIPIENT MONITORING CHECKLIST - NHCDFA - nhcdfa

RECIPIENT MONITORING CHECKLIST A subrecipient is an agency or organization working for the grantee, having administrative or other responsibilities for the Community Development Block Grant. The municipality,

How to fill out subrecipient monitoring checklist

How to fill out subrecipient monitoring checklist:

1. Review the checklist: Start by carefully reading through the subrecipient monitoring checklist to understand the specific requirements and items that need to be addressed.
2. Gather necessary information: Collect all relevant information and documentation related to the subrecipient, such as their contact details, previous audit reports, and any agreements or contracts in place.
3. Section 1: Begin by filling out the basic information of the subrecipient, including their name, address, and contact person. Provide any additional details required by the checklist, such as the start and end dates of the agreement.
4. Section 2: Assess the subrecipient's risk level. This may involve evaluating factors such as their financial stability, past performance, and compliance history. Assign an appropriate risk level based on the evaluation.
5. Section 3: Determine the monitoring activities that need to be conducted based on the risk level. This may involve conducting site visits, reviewing financial reports, or obtaining verification of program activities. Make sure to document the timing and frequency of each activity.
6. Section 4: Review the subrecipient's internal controls and financial management systems. Evaluate their financial reporting processes, budgeting practices, and any other relevant procedures. Document any findings or areas of improvement that need to be addressed.
7. Section 5: Evaluate the subrecipient's compliance with laws, regulations, and terms of the agreement. This may involve reviewing their policies and procedures, conducting interviews with key staff members, and examining their documentation. Note any areas of non-compliance and recommend corrective actions.
8. Section 6: Summarize the findings of the monitoring activities and provide recommendations for improvement. Clearly outline any deficiencies or issues identified during the monitoring process. Specify the corrective actions that should be taken and set deadlines for their completion.
9. Section 7: Obtain signatures from both the monitoring entity and the subrecipient, indicating that the checklist has been reviewed and agreed upon. Make sure to provide a copy of the checklist to the subrecipient for their records.

Who needs subrecipient monitoring checklist:

1. Organizations that provide funding or grants to subrecipients need a subrecipient monitoring checklist.
2. Government agencies that distribute funds to external entities require a subrecipient monitoring checklist to ensure proper oversight and accountability.
3. Non-profit organizations that work with subrecipients or subcontractors can benefit from a subrecipient monitoring checklist to ensure compliance and effective use of funds.

For pdfFiller’s FAQs

What is subrecipient monitoring checklist?

The subrecipient monitoring checklist is a tool used to ensure proper oversight and compliance of activities conducted by subrecipients of federal funds.

Who is required to file subrecipient monitoring checklist?

The organization receiving federal funds and subawarding those funds to subrecipients is required to file the subrecipient monitoring checklist.

How to fill out subrecipient monitoring checklist?

The subrecipient monitoring checklist should be completed by providing detailed information about the subrecipient, their activities, compliance measures, and any findings during monitoring.

What is the purpose of subrecipient monitoring checklist?

The purpose of the subrecipient monitoring checklist is to ensure that subrecipients are utilizing federal funds appropriately, following regulations, and achieving program objectives.

What information must be reported on subrecipient monitoring checklist?

The subrecipient monitoring checklist typically includes details about the subrecipient's financial management, program performance, and compliance with federal regulations.

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