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Sole Source Memo Date ___ To: Shana Beaverton, City Manager From: Subject: Sole Source Purchase Letter for This memo is to obtain authorization of a Sole Source Purchase. This memo details the Sole

How to fill out sole source memo

How to fill out sole source memo

1. Begin by stating the purpose of the sole source memo.
2. Identify the supplier or vendor that you are recommending for sole source procurement.
3. Provide justification for why this supplier or vendor is the only source capable of providing the goods or services needed.
4. Include any relevant supporting documentation, such as quotes or past performance reviews.
5. Obtain necessary approvals from management or procurement officials before submitting the memo.

Who needs sole source memo?

1. Anyone in an organization who is involved in procurement and needs to justify why a particular supplier or vendor should be selected as the sole source for a contract.

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What is sole source memo?

The sole source memo is a document that is used to justify the purchase of goods or services from only one vendor.

Who is required to file sole source memo?

Procurement departments and individuals responsible for purchasing are typically required to file a sole source memo.

How to fill out sole source memo?

To fill out a sole source memo, include details about the vendor, the goods or services being purchased, the justification for using a sole source vendor, and any other relevant information.

What is the purpose of sole source memo?

The purpose of a sole source memo is to explain why a particular vendor was chosen for a purchase when other options were available.

What information must be reported on sole source memo?

Information such as vendor details, goods or services being purchased, justification for using a sole source vendor, and any relevant supporting documentation must be reported on a sole source memo.