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This form is required for purchase requisitions related to sole source procurement for items exceeding $1000, demonstrating that competitive bidding is impractical due to the uniqueness of the product
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How to fill out sole source justification
How to fill out SOLE SOURCE JUSTIFICATION
01
Identify the product or service needed and ensure it is not available from other vendors.
02
Gather documentation that supports the uniqueness of the product or service.
03
Complete the SOLE SOURCE JUSTIFICATION form by providing detailed descriptions.
04
Include all relevant information such as vendor capabilities, past performance, and any prior agreements.
05
Gather signatures from necessary authorities to approve the justification.
06
Submit the completed form to the relevant procurement or contracting officer for review.
Who needs SOLE SOURCE JUSTIFICATION?
01
Government agencies that require procurement of goods or services without competition.
02
Departments within organizations making purchases requiring validation of sole-source decisions.
03
Contracting officers and procurement professionals involved in managing contracts.
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People Also Ask about
What is the difference between sole and single?
Single: One among others. Sole: One and only. Sourcing: A strategic process of identifying vendors, conducting negotiations and then agreeing contracts terms with these vendors.
What is an example of a sole source justification?
Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of.
What is the difference between sole source and single source justification?
Single sourcing is where a particular supplier is chosen by an organisation, even when other suppliers are available. Sole sourcing is where there is only one supplier available for the required product or service that your organisation needs. It's also sometimes referred to as monopolistic supplier.
What is a sample justification for sole source?
Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.
What is a sole brand justification?
SOLE -BRAND JUSTIFICATION: A purchasing situation in which only one brand of equipment/supply, etc. will meet the requirements of a State Entity.
What is the justification for a single source supplier?
The two most often cited reasons for a sole or single source justification are uniqueness and timeframe. These are often confused and inappropriately interchanged. If a supplier is unique and if their uniqueness is adequately substantiated, a discussion of timeframe is inappropriate.
What is single vs sole source justification?
Single sourcing is where a particular supplier is chosen by an organisation, even when other suppliers are available. Sole sourcing is where there is only one supplier available for the required product or service that your organisation needs. It's also sometimes referred to as monopolistic supplier.
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What is SOLE SOURCE JUSTIFICATION?
SOLE SOURCE JUSTIFICATION is a formal documentation required to explain and validate the decision to procure goods or services from a single supplier without going through a competitive bidding process.
Who is required to file SOLE SOURCE JUSTIFICATION?
Typically, any department or agency that intends to procure goods or services solely from one provider, bypassing the competitive bidding process, is required to file a SOLE SOURCE JUSTIFICATION.
How to fill out SOLE SOURCE JUSTIFICATION?
To fill out a SOLE SOURCE JUSTIFICATION, the individual or department must provide details such as the description of the goods or services, justification for selecting the sole source, relevant supplier qualifications, and any supporting documentation that reinforces the need for a sole source procurement.
What is the purpose of SOLE SOURCE JUSTIFICATION?
The purpose of SOLE SOURCE JUSTIFICATION is to ensure transparency and accountability in government procurement by providing a clear rationale for why competitive bidding was not pursued and to protect the interests of the public.
What information must be reported on SOLE SOURCE JUSTIFICATION?
The information that must be reported on a SOLE SOURCE JUSTIFICATION includes a detailed description of the goods or services, the specific reasons for sole sourcing, supplier background and qualifications, the cost of the procurement, and any alternative options that were considered.
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