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STATE OF NEW MEXICO SOLE SOURCE REQUEST AND DETERMINATION FORM A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar

How to fill out sole source justification request

How to fill out sole source justification request

1. Begin by clearly stating the need for a sole source justification request.
2. Provide a detailed explanation of why the product or service can only be obtained from a specific vendor.
3. Include any relevant supporting documentation, such as quotes or pricing comparisons, to justify the decision to use a sole source supplier.
4. Highlight any unique qualifications or expertise that the vendor possesses that make them the sole source option.
5. Obtain necessary approvals from relevant stakeholders before submitting the justification request.

Who needs sole source justification request?

1. Organizations or entities that are required to follow specific procurement guidelines and regulations may need to submit a sole source justification request.
2. Individuals responsible for making purchasing decisions where sole source procurement is necessary to fulfill a specific need.

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What is sole source justification request?

Sole source justification request is a document that explains the reasons why a particular product or service should be purchased from a specific supplier without going through the usual competitive bidding process.

Who is required to file sole source justification request?

Procurement officers or departments within an organization are typically required to file sole source justification requests when purchasing goods or services from a single supplier.

How to fill out sole source justification request?

To fill out a sole source justification request, one must provide detailed explanations and justifications for why the particular product or service is only available from a single supplier, as well as any other relevant information requested by the procurement department.

What is the purpose of sole source justification request?

The purpose of a sole source justification request is to ensure transparency in purchasing decisions and to demonstrate that the selected supplier is the most suitable option based on valid reasons that justify bypassing the traditional competitive bidding process.

What information must be reported on sole source justification request?

Information that must be included in a sole source justification request typically includes detailed explanations for why the product or service is unique to a specific supplier, any potential cost savings, and any potential implications of not choosing the sole source supplier.