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AGENDA REPORT Meeting Date:November 1, 2022Item Number:E5To:Honorable Mayor & City Councilor:Craig Crowder, Fleet & Facilities Manager Michael Hensley, Deputy Director of Public WorksOperationsSubject:A
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How to fill out closed session following

01
Identify the topic or issue that needs to be discussed in a closed session.
02
Notify all participants that the meeting will be moving into closed session.
03
Clearly state the reason for going into closed session and the specific topic that will be discussed.
04
Make sure only authorized individuals are present during the closed session.
05
Keep detailed minutes of the closed session discussions, but ensure that sensitive information is not recorded.
06
Once the closed session is over, reconvene the open meeting and summarize any decisions or actions taken during the closed session.

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Closed session following is typically needed by organizations or groups that need to discuss sensitive or confidential information.
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Examples include government bodies, legal proceedings, or organizations dealing with classified information.
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Closed session following is a report of the discussions and actions taken during a closed session of a meeting.
Any entity or individual that holds a closed session meeting is required to file closed session following.
Closed session following should be filled out by documenting the date, time, attendees, topics discussed, and any actions taken during the closed session.
The purpose of closed session following is to provide transparency and accountability for decisions made in closed session meetings.
The report must include the date and time of the closed session, the attendees present, the topics discussed, and any actions taken.
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