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APPENDIX REQUEST FOR RECORDS DESTRUCTION AND/OR FACILITIES FILING Records contained below have completed their lifecycle requirements in accordance with the Administration Regulation C620AR Division
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How to fill out request for records destruction

01
Obtain the necessary form for requesting records destruction from the appropriate department or organization.
02
Fill out the form completely and accurately, making sure to provide all required information such as your name, contact information, the specific records to be destroyed, and the reason for requesting destruction.
03
Attach any supporting documentation or evidence that may be required to support your request.
04
Submit the completed form and any supporting documents to the designated person or department for review and approval.
05
Wait for confirmation of approval and follow any additional instructions provided for the destruction of the records.

Who needs request for records destruction?

01
Any individual or organization that has records in their possession that need to be destroyed in compliance with legal regulations or internal policies may need to submit a request for records destruction.
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A request for records destruction is a formal application submitted to seek approval for the disposal of specific records that are no longer needed or required by law to be retained.
Typically, organizations, institutions, or individuals who hold records that must be destroyed after their retention period has expired are required to file a request for records destruction.
To fill out a request for records destruction, one must complete a designated form that usually includes details such as the record series description, reason for destruction, retention period, and authorized signatures.
The purpose of a request for records destruction is to formally document the intention to dispose of records, ensuring compliance with legal and regulatory requirements and mitigating risks associated with data retention.
The request for records destruction must report information such as the type of records, the date of creation, the retention schedule, the reason for destruction, and the approval signatures from authorized personnel.
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