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51JOB, INC. (Incorporated in the Cayman Islands as an exempted company with limited liability) PROXY FORM AND WRITTEN CONSENT In connection with the Extraordinary General Meeting of Members (the Meeting)

How to fill out form of proxy for

How to fill out a form of proxy:

1. Begin by obtaining the form of proxy from the institution or organization that requires it. This form is typically provided for individuals who are unable to attend a meeting, vote, or make decisions in person.
2. Fill in your personal information, such as your full name, address, and contact information. This ensures that the institution can properly identify you as the individual granting the proxy.
3. Specify the meeting or event for which you are granting the proxy. This could be an annual general meeting, a special conference, or any other occasion where your participation is necessary but not possible.
4. Indicate the length of validity for the proxy. Some forms may require you to specify a specific date or time range during which the proxy is valid, while others might have a pre-defined expiration date.
5. Clearly state the powers you are granting to the proxy holder. This can include the ability to vote on your behalf, make decisions or amendments, or act as a representative in any other capacity outlined by the form.
6. If there are any restrictions or limitations to the proxy's powers, make sure to clearly communicate them in the designated space. This ensures that the proxy holder understands any boundaries or conditions associated with their role.
7. Review the completed form for accuracy and completeness. Double-check all the information provided and make any necessary corrections before submitting the form.
8. Sign and date the form of proxy. This signature serves as your authorization and agreement to grant the specified powers to the proxy holder.
9. Submit the form of proxy as instructed by the institution or organization. This usually involves sending it via mail, email, or delivering it in person before the deadline indicated on the form.

Who needs a form of proxy:

1. Shareholders: Shareholders who are unable to attend annual general meetings or any other important meetings of a company may need to fill out a form of proxy. This allows them to appoint someone to represent their interests and vote on their behalf.
2. Homeowners' Associations: Residents of a homeowners' association may require a form of proxy if they are unable to attend meetings or important decisions regarding the maintenance and management of communal areas or the community's affairs.
3. Members of Organizations: Various organizations, such as clubs, societies, or trade unions, may use a form of proxy to enable members who cannot attend meetings to participate in decision-making processes or appoint representatives to vote on their behalf.

In conclusion, filling out a form of proxy requires providing personal information, specifying the meeting or event, indicating the proxy's validity, stating the granted powers, adding any restrictions or limitations, reviewing the completed form, signing and dating it, and submitting it as instructed. The form of proxy is commonly used by shareholders, homeowners' associations, and members of organizations who are unable to attend important meetings or events but still need their interests represented.

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