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Sole Source Justification/Approval Form INSTRUCTIONS FOR JUSTIFICATION FORM1. Form to be used along with Departmental Purchase Requisition. It is used for the purchase of products/services that are

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How to fill out sole source - justification

01

Clearly identify the specific product or service needed.

02

Provide a detailed description of the requirements and specifications.

03

Justify why the procurement has to be a sole source, citing reasons such as unique capabilities, proprietary technology, or compatibility requirements.

04

Include supporting documentation, such as market research or vendor quotes, to demonstrate that the sole source is necessary and in the best interest of the organization.

05

Obtain approval from the appropriate authority and follow any established procurement processes and guidelines.

Who needs sole source - justification?

01

Government agencies and organizations that require a specific product or service that is only offered by one vendor.

02

Companies that have proprietary technology or unique capabilities that cannot be replicated by other vendors.

03

Organizations that have compatibility requirements with existing systems or equipment that can only be met by a specific vendor.

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What is sole source - justification?

Sole source justification is a document that outlines the reasons why a particular vendor is the only one capable of providing the required goods or services.

Who is required to file sole source - justification?

Government agencies or organizations that are making a non-competitive purchase and selecting a sole vendor.

How to fill out sole source - justification?

To fill out a sole source justification, provide a detailed explanation of why the selected vendor is the only one suitable for the contract.

What is the purpose of sole source - justification?

The purpose of sole source justification is to demonstrate that there are valid reasons for not going through a competitive bidding process and selecting only one vendor.

What information must be reported on sole source - justification?

The information that must be reported on sole source justification includes the vendor's capabilities, pricing, and why other vendors were not considered.

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