Get the free Meeting - Fall 2011 - Virtual College of Texas - vct

TAC Ce-learning Council Meeting Report Nov 17-18, 2011 ATTENDING Dani Day, Cisco College, Chair Amy Burnett, Howard College, Chair-Elect Patricia McKenzie, Angelina College Charlene Worship, Kilgore

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1. Start by gathering all the relevant information for the meeting, such as the date, time, and location. Make sure to include any specific instructions or agenda items.
2. Write down the purpose of the meeting. Is it a regular team meeting, a project update, or something else? Clearly define the goal for the meeting.
3. Prepare the participant list. Include the names and roles of all the individuals who should attend the meeting. This list will help ensure that all necessary stakeholders are informed and present.
4. Create an agenda for the meeting. Outline the topics to be discussed, including any presentations, reports, or discussions. Provide a rough time estimate for each item to help manage the meeting's duration.
5. If there are any specific documents or materials required for the meeting, make sure to gather and organize them in advance. This could include reports, presentations, or any other relevant materials.
6. Send out meeting invitations to the participants. Include the date, time, and location, as well as the agenda and any necessary materials. Use email or a calendar app to easily manage the responses and keep track of attendees.
7. Prepare the meeting space. Ensure that the room is clean, well-equipped, and suitable for the size and purpose of the meeting. Arrange chairs, tables, and any necessary audiovisual equipment.
8. On the day of the meeting, arrive early to set up and test any audiovisual equipment. Make sure everything is in order and ready to go before the participants arrive.
9. During the meeting, follow the agenda and guide the discussions. Encourage active participation from all attendees and make sure to address any questions or concerns. Take notes to document important points and decisions made.
10. After the meeting, distribute the meeting minutes or a summary of the discussions and outcomes to all participants. Ensure that any action items or follow-ups are clearly communicated.

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1. Any individuals who are involved in the organization or management of the event or project that the meeting pertains to.
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3. Team members or employees who are directly affected by the decisions or action items discussed in the meeting.
4. Anyone who can contribute valuable insight, expertise, or perspectives to the meeting discussions.
5. Depending on the nature of the meeting, external parties, such as clients, partners, or consultants, may also need to attend.

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