Get the free Pre-Trip Payment Request Form - UC Davis Arts - arts ucdavis

Print Form pre-VIP Payment Request This form must be forwarded to Accounts Payable Travel section to initiate action on a Davis Direct Charge document for pre-VIP payment. This form must not be used

How to fill out pre-trip payment request form

Who needs pre-trip payment request form?

1. Employees who are required to travel for work purposes and need to request payment for expenses incurred during their trip.
2. Contractors or consultants who are engaged by a company to perform specific tasks or projects that require travel and need reimbursement for their travel expenses.
3. Students or scholars who are participating in educational programs or research projects that involve travel and require financial support for their expenses.

How to fill out pre-trip payment request form:

1. Start by entering your personal information, such as your full name, employee or contractor ID, and contact details.
2. Specify the purpose of your trip, including the location(s) you will be travelling to and the duration of your trip.
3. Itemize all the expenses you expect to incur during your trip, such as transportation costs (e.g., airfare, train tickets, taxi fares), accommodation expenses, meal expenses, and any other relevant costs (e.g., conference registration fees).
4. Ensure that you provide detailed information for each expense item, including the date, description, cost, and any supporting documentation (e.g., receipts, invoices).
5. If you are entitled to any per diem allowances or daily subsistence rates, indicate this in the form and provide any additional details required (e.g., the number of days you will be eligible for these allowances).
6. If you have received any advance payments or reimbursements related to the trip, mention these in the form and provide details of the amount received and the purpose.
7. If there are any additional notes or comments you need to include, provide them in the designated section of the form.
8. Review the completed form to ensure all the necessary information is provided accurately. Make any necessary corrections or additions before submitting it for approval.
9. After submitting the form, follow up with the relevant department or individual responsible for processing your request to inquire about the status and expected timeline for payment.

By following these steps, you can effectively fill out a pre-trip payment request form and ensure that all the relevant information is captured for quick and accurate processing.

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What is pre-trip payment request form?

Pre-trip payment request form is a document used to request payment for expenses incurred before a trip.

Who is required to file pre-trip payment request form?

Any individual or employee who needs to be reimbursed for pre-trip expenses is required to file the form.

How to fill out pre-trip payment request form?

To fill out the form, provide details of expenses incurred, attach receipts, and submit to the relevant department for processing.

What is the purpose of pre-trip payment request form?

The purpose of the form is to ensure timely reimbursement for expenses incurred before a trip.

What information must be reported on pre-trip payment request form?

Information such as expense details, amounts, dates, and receipts must be reported on the form.