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DETERMINATION OF VENDOR AS A SOLE SOURCE Vendors Name: ___ Address: ___ ___ Telephone: ___Fax: ___ Email: ___1. Please describe the supply/service and the amount of the purchase. (The sole source

How to fill out sole source justification form

How to fill out sole source justification form

1. Begin by providing a detailed description of the product or service you wish to procure.
2. Explain why this particular product or service is the only one that can meet your needs.
3. Include information on any market research or quotes obtained to support your reasoning.
4. Clearly outline the potential risks and consequences of not using this specific vendor or product.
5. Obtain necessary approvals from relevant stakeholders before submitting the form.

Who needs sole source justification form?

1. Individuals or departments within an organization who are looking to procure a product or service that can only be obtained from a single source.

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What is sole source justification form?

The sole source justification form is a document used to explain the reasons why a particular contract or purchase is being awarded to a single vendor without competitive bidding.

Who is required to file sole source justification form?

Any department or agency that wishes to award a contract or make a purchase without competitive bidding is required to file a sole source justification form.

How to fill out sole source justification form?

To fill out a sole source justification form, one must provide detailed explanations of why the contract or purchase cannot be competitively bid, including justification for why the selected vendor is the only one qualified to meet the requirements.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to ensure transparency and accountability in the procurement process, by providing a clear record of why a non-competitive award was necessary.

What information must be reported on sole source justification form?

The sole source justification form typically requires information such as the vendor's qualifications, why competitive bidding is not feasible, and any prior history or relationship with the vendor.