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\” SOLE SOURCE\” PROCUREMENT JUSTIFICATIONDepartment name: Department of Public Health and Human Services1. Name of product or service: Insert name of activity/service here2. Name of product manufacturer:3.
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How to fill out justification for sole source

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How to fill out justification for sole source

01
Clearly explain why the good or service is unique and cannot be obtained from any other supplier.
02
Provide details on any past experience with the supplier and their ability to meet the specific needs of the project.
03
Include information on the urgency of the requirement and any relevant time constraints.
04
Justify the pricing of the sole source supplier in comparison to other potential sources.

Who needs justification for sole source?

01
Government agencies that are subject to specific regulations regarding procurement.
02
Companies that are looking for a specific product or service that is only available from one supplier.
03
Organizations that have established relationships with a supplier and want to continue working with them for consistency and quality.

What is Justification for Sole Source Procurement Form?

The Justification for Sole Source Procurement is a Word document that has to be filled-out and signed for specific purposes. Next, it is provided to the actual addressee to provide specific details of certain kinds. The completion and signing can be done in hard copy by hand or using a trusted tool e. g. PDFfiller. These tools help to complete any PDF or Word file online. While doing that, you can customize it according to your requirements and put an official legal electronic signature. Once done, the user ought to send the Justification for Sole Source Procurement to the respective recipient or several recipients by mail and also fax. PDFfiller provides a feature and options that make your blank printable. It has different options when printing out appearance. It doesn't matter how you will distribute a form - physically or by email - it will always look neat and clear. In order not to create a new document from the beginning all the time, make the original Word file into a template. Later, you will have a customizable sample.

Instructions for the Justification for Sole Source Procurement form

Before start to fill out Justification for Sole Source Procurement Word template, be sure that you prepared all the required information. It is a mandatory part, as long as some errors can bring unpleasant consequences beginning from re-submission of the whole blank and filling out with deadlines missed and you might be charged a penalty fee. You have to be pretty observative filling out the digits. At first glimpse, you might think of it as to be uncomplicated. However, you might well make a mistake. Some people use such lifehack as saving everything in another file or a record book and then attach it's content into documents' temlates. In either case, come up with all efforts and provide accurate and genuine data with your Justification for Sole Source Procurement word template, and doublecheck it while filling out all the fields. If you find a mistake, you can easily make corrections when using PDFfiller tool without blowing deadlines.

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Justification for sole source is a document that explains the reasons for selecting a particular vendor without a competitive bidding process, usually because the vendor is the only supplier capable of fulfilling the requirements.
The contracting officer or the individual responsible for procurement within the organization is required to file justification for sole source.
To fill out justification for sole source, provide detailed information including the vendor's qualifications, the unique attributes of the product or service, and the reason why no other vendors can meet the requirements.
The purpose of justification for sole source is to provide a transparent rationale for not engaging in competitive bidding, ensuring accountability and compliance with procurement laws and regulations.
Information that must be reported includes a description of the goods or services, the vendor's qualifications, the rationale for lack of competition, and any relevant cost information.
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