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JUSTIFICATION AND APPROVAL FOR ALLOWING AWARD OF CONTRACT WITHOUT COMPETITION (Section A must be completed by the User Department and then submitted to the Department of Purchasing & Contract Compliance)

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How to fill out justification and approval for

How to fill out justification and approval for:

01

Start by clearly stating the reason for the justification and approval. Provide a concise description of the project or purchase that requires justification.

02

Identify the specific need or problem that the project or purchase will address. Explain why it is necessary to proceed with the proposed solution and how it will benefit the organization or individual.

03

Describe alternative options or solutions that were considered and explain why the chosen option is the most suitable. Provide information on any cost or time savings associated with the selected option.

04

Outline the anticipated costs and funding sources for the project or purchase. Include a breakdown of the budget and justification for each cost element.

05

Provide a timeline or schedule for the project, including important milestones and delivery dates. Explain the potential risks and how they will be mitigated.

06

Include any supporting documents or evidence that bolster the justification. This may include market research, cost estimates, testimonials, or expert opinions.

Who needs justification and approval for:

01

Organizations: Justification and approval is typically required for projects or purchases that exceed a certain budget threshold or have a significant impact on the organization's resources. It helps ensure that resources are allocated wisely and that there is a valid rationale for the proposed expenditure.

02

Government agencies: Government agencies often have specific regulations and guidelines that require justification and approval for certain types of projects or purchases. This helps promote transparency, accountability, and fair competition.

03

Individuals: In certain cases, individuals may be required to justify and seek approval for projects or purchases that involve significant financial or personal impact. This can include major investments, contracts, or personal expenses that require justification to ensure they are in line with the individual's goals and resources.

It is important to consult the specific policies and procedures of the organization or governing body to determine the exact requirements for justification and approval.

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What is justification and approval for?

Justification and approval is used to justify and approve an acquisition when full and open competition is not used.

Who is required to file justification and approval for?

Contracting officers are required to file justification and approval for certain acquisitions.

How to fill out justification and approval for?

Justification and approval is filled out by providing detailed explanations and supporting documentation for the acquisition.

What is the purpose of justification and approval for?

The purpose of justification and approval is to ensure that the use of other than full and open competition is justified and appropriate.

What information must be reported on justification and approval for?

Information such as the justification for non-competitive selection, market research results, and the rationale for the selection must be reported on justification and approval.

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