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REIMBURSEMENT FORM: PERSONAL EXPENDITURES FOR STATE FLEET OPERATIONS VEHICLES I.E. FUEL, EMERGENCY EXPENSES PAID FOR OUT OF POCKET M PLATES ONLY NAME: (PLEASE PRINT CLEARLY)___STATE EMPLOYEE ID #:___STATE

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How to fill out fueling state vehicles

01

Locate the fueling station designated for state vehicles.

02

Park the state vehicle in front of the fuel pump, aligning it properly.

03

Open the fuel cap of the vehicle's gas tank.

04

Select the appropriate fuel grade as indicated by the manufacturer's recommendation.

05

Insert the fuel pump nozzle into the gas tank and begin pumping fuel.

06

Fill the tank slowly to avoid spillage or overfilling.

07

Once the tank is full, remove the nozzle and close the fuel cap securely.

08

Keep the fueling receipt for record-keeping purposes.

Who needs fueling state vehicles?

01

State employees who are authorized to use state vehicles for official business purposes.

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What is fueling state vehicles?

State vehicles are fueled using gasoline or diesel.

Who is required to file fueling state vehicles?

All state agencies and departments that operate vehicles are required to file fueling reports.

How to fill out fueling state vehicles?

Fueling state vehicles can be filled out online through the state's reporting system.

What is the purpose of fueling state vehicles?

The purpose of fueling state vehicles is to track fuel usage, expenses, and carbon emissions.

What information must be reported on fueling state vehicles?

Information such as date of fueling, vehicle ID, fuel type, quantity, and cost must be reported.

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