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PRAIRIE VIEW A&M UNIVERSITY Administrative Procedures Manual Attachment 2 Prairie View A&M University Departmental Petty Cash/Working FundResponsibility Statement I, ___accept full responsibility

How to fill out departmental petty cashworking fund-responsibility

How to fill out departmental petty cashworking fund-responsibility

1. Obtain the petty cash fund policy and guidelines from the department or organization.
2. Complete a petty cash voucher with the following information: date, amount of cash received, purpose of the expenditure, and signature of the person receiving the cash.
3. Keep a record of all petty cash transactions in a petty cash log, including date, amount, purpose, and recipient.
4. When making a petty cash purchase, obtain a receipt and attach it to the petty cash voucher.
5. Reconcile the petty cash fund regularly by counting the cash on hand and comparing it to the total of the petty cash vouchers and receipts.
6. Request reimbursement for the petty cash fund from the appropriate department or finance office as needed.

Who needs departmental petty cashworking fund-responsibility?

1. Any department or organization that handles cash transactions and needs a convenient way to make small purchases or reimburse employees for minor expenses.

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What is departmental petty cashworking fund-responsibility?

The departmental petty cashworking fund-responsibility is the responsibility assigned to individuals within a department to manage and maintain the petty cash fund for small, everyday expenses.

Who is required to file departmental petty cashworking fund-responsibility?

The department head or designated individual responsible for managing the petty cash fund is required to file the departmental petty cashworking fund-responsibility.

How to fill out departmental petty cashworking fund-responsibility?

The departmental petty cashworking fund-responsibility form must be completed with details about the petty cash fund, including transaction records, reconciliations, and any discrepancies found.

What is the purpose of departmental petty cashworking fund-responsibility?

The purpose of the departmental petty cashworking fund-responsibility is to ensure transparency, accountability, and proper utilization of the petty cash fund within a department.

What information must be reported on departmental petty cashworking fund-responsibility?

The information required on the departmental petty cashworking fund-responsibility includes starting balance, receipts, disbursements, ending balance, and any discrepancies or overages.