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This document serves as a formal justification for a single source and/or urgent purchase within the procurement process. It includes details about the required supplies or services, reasons for the

How to fill out justification for single source

How to fill out Justification for Single Source and/or Urgent Purchase

1. Begin by identifying the specific good or service that requires a single source or urgent purchase.
2. Clearly state the reason for the single source or urgent purchase, including any time constraints or critical needs.
3. Provide detailed justification explaining why alternate sources or vendors are not viable options.
4. Include any relevant supporting documentation, such as contracts, previous purchase records, or letters from vendors.
5. Ensure all required signatures from authorized personnel are obtained.
6. Review the completed justification for clarity and completeness before submission.

Who needs Justification for Single Source and/or Urgent Purchase?

1. Department heads or managers overseeing procurement processes.
2. Financial or procurement officers responsible for approving purchases.
3. Any team or individual involved in the acquisition of goods or services that fall under the single source or urgent purchase categories.

People Also Ask about

What is the justification for a single source supplier?

The two most often cited reasons for a sole or single source justification are uniqueness and timeframe. These are often confused and inappropriately interchanged. If a supplier is unique and if their uniqueness is adequately substantiated, a discussion of timeframe is inappropriate.

What is the reason for sole source?

A sole source exists when goods or services, because of unique characteristics or other reasons, are only available from a single source. Sole source justifications are reviewed and approved by Procurement Services prior to an order being placed.

What is an example of a single source justification?

Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of.

How do you justify single source procurement?

Single Source Purchase Justification Past experience with a particular issue and this vendor has the historical knowledge or was the original installer. Experience with similar projects at other agencies or at other levels of government. Demonstrated expertise.

Why choose single-sourcing?

Single sourcing advantages: Single sourcing can offer continuous levels of quality and price stability. Single sourcing can result in reduced order lead times. Building a strong relationship is easier with just one supplier and helps to build trust between buyer and supplier.

What is a sample justification for sole source?

Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.

How to write sole source justification?

How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?

What is the reason for sole source?

A sole source exists when goods or services, because of unique characteristics or other reasons, are only available from a single source. Sole source justifications are reviewed and approved by Procurement Services prior to an order being placed.

For pdfFiller’s FAQs

What is Justification for Single Source and/or Urgent Purchase?

Justification for Single Source and/or Urgent Purchase is a document that explains the need for procuring goods or services from a single supplier or on an urgent basis, detailing the reasons why no competitive bidding is possible or practical.

Who is required to file Justification for Single Source and/or Urgent Purchase?

Typically, procurement officers or department heads are required to file Justification for Single Source and/or Urgent Purchase to outline the rationale for bypassing standard procurement procedures.

How to fill out Justification for Single Source and/or Urgent Purchase?

To fill out the Justification, provide clear details on the nature of the purchase, the urgency or uniqueness of the situation, any efforts made to find alternative sources, and why the selected vendor is the only viable option.

What is the purpose of Justification for Single Source and/or Urgent Purchase?

The purpose is to ensure transparency and accountability in the procurement process, providing a comprehensive explanation for the decision-making process and ensuring that the expenditure is justified.

What information must be reported on Justification for Single Source and/or Urgent Purchase?

The report should include the description of the goods or services needed, the rationale for single source or urgency, details of the supplier, cost estimates, and any relevant supporting documentation.