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This document is used to certify that a particular item or service is a sole source, justifying a non-competitive purchase for a specific vendor, in compliance with University of Florida purchasing

How to fill out sole source certification

How to fill out Sole Source Certification

1. Obtain the Sole Source Certification form from the relevant authority or agency.
2. Fill in the name of the entity requesting certification.
3. Provide a detailed description of the goods or services being procured.
4. Justify why the item or service is only available from a single source.
5. Include information on any efforts made to seek alternative suppliers.
6. Provide supporting documentation that confirms the sole source claim.
7. Review the completed form for accuracy and completeness.
8. Submit the form to the appropriate agency for approval.

Who needs Sole Source Certification?

1. Businesses or organizations that need to procure goods or services that are only available from a single supplier.
2. Entities seeking government grants or contracts that require justification for sole sourcing.
3. Any contractor or vendor looking to comply with specific regulations that necessitate Sole Source Certification.

People Also Ask about

What is a sole source letter example?

[Date] To Whom It May Concern: This letter is to confirm that the _(Product Name)_ is a sole source product, manufactured, sold and distributed exclusively by _(Company Name)_. No division of _(Company Name), nor any other company, makes a similar or competing product.

What is a proprietary purchase?

Sole sourcing refers to the practice of purchasing supplies or products from one supplier. Sole sourcing is often the preferred choice for new companies as it is easier to manage and maintain a positive relationship with a single supplier for all your supply needs.

What is a proprietary sole source?

Sole source/proprietary goods/services refers to goods/services that are only available from one single source (i.e., vendor). Sole source procurements are eligible to bypass source selection because there is only one vendor offering the good/service being purchased, so price comparison between vendors cannot occur.

What is the difference between sole source and proprietary?

A proprietary purchase is similar to a sole source when no other is suitable or acceptable to meet the need, but there is more than one potential bidder because the manufacturer has chosen to sell his product through multiple distributors.

What does it mean to be sole source?

A sole source purchase is one where there is only one vendor capable of providing an item or service, and therefore it is not possible to obtain competitive bids.

What is the difference between open source and proprietary licenses?

Proprietary Purchase - A proprietary product is one that is manufactured and marketed by a person or persons having the exclusive right to manufacture and sell the product. Marketing is generally controlled by franchises that may include competitive sales at wholesale or retail levels.

How do you qualify for a sole source contract?

To be considered for a sole-source contract, register your business with the System for Award Management (SAM) and participate in any contracting program you may qualify for. In some cases, sole-source contracts must be published publicly, and will be marked with an intent to sole source.

What does "sole source" mean?

Open-source software is distributed with its source code, and lets users freely inspect, modify, and enhance it per its licensing agreement, while proprietary software is the copyrighted property of an individual or company that limits its use, distribution, and modification by way of a proprietary license.

For pdfFiller’s FAQs

What is Sole Source Certification?

Sole Source Certification is a document that verifies that a product or service is available from only one supplier, thereby justifying the procurement without competitive bidding.

Who is required to file Sole Source Certification?

Entities that are procuring goods or services that can only be obtained from a single source are required to file Sole Source Certification.

How to fill out Sole Source Certification?

To fill out Sole Source Certification, provide details about the supplier, the product or service being procured, the reasons why it is sole source, and any relevant supporting documents.

What is the purpose of Sole Source Certification?

The purpose of Sole Source Certification is to provide justification for bypassing the competitive bidding process by demonstrating that a specific supplier is the only viable option for the required goods or services.

What information must be reported on Sole Source Certification?

Information that must be reported includes the vendor's name, product or service description, justification for sole source procurement, cost estimates, and any supporting documentation.