Get the free REQUEST FOR DUPLICATE W2 FORM - houstontx

CITY OF HOUSTON Administration & Regulatory Affairs REQUEST FOR DUPLICATE W-2 FORM To: PAYROLL SERVICES Date: I am requesting a duplicate W-2 form for calendar year (Please TYPE or PRINT) NAME: EMPLOYEE

How to fill out request for duplicate w2

How to fill out a request for duplicate W-2:

1. Contact the appropriate organization: Begin by identifying the organization or employer from whom you need to request a duplicate W-2 form. This could be a current or former employer, or the payroll department responsible for issuing W-2 statements.
2. Obtain the necessary form: Ask the organization for their specific request form for a duplicate W-2. Usually, they will have a designated form or process in place to handle such requests. You can typically find the form on their website or request it via email or phone.
3. Provide personal information: Fill out the requested personal information on the form accurately. This may include your full name, social security number, address, and contact information. Make sure to double-check the details before submitting the form to avoid any delays or errors.
4. Specify the tax year: Indicate the tax year for which you need the duplicate W-2. This is crucial because W-2 forms are issued annually, and the organization needs to know the specific year to retrieve the correct information.
5. Explain the reason for requesting a duplicate: In the designated section of the form, briefly explain why you are requesting a duplicate W-2. Common reasons include never receiving the original, misplacing or losing it, or needing an additional copy for tax purposes.
6. Attach supporting documents (if required): Some organizations may require you to provide supporting documents, such as proof of identity or your social security card, along with the request form. Ensure you comply with any additional requirements specified by the organization.
7. Submit the request form: After completing the form and attaching any necessary documents, submit the request to the organization according to their instructions. This may involve mailing the form, faxing it, or submitting it electronically through their designated online portal.

Who needs a request for duplicate W-2:

1. Employees: Current or former employees may need to request a duplicate W-2 if they have not received the original form or if they have misplaced or lost it. It is essential for filing accurate tax returns and ensuring compliance with reporting requirements.
2. Taxpayers: Individuals who need to file their tax returns and have not received their W-2 statements in a timely manner may require a duplicate W-2. This enables them to report their income accurately and fulfill their tax obligations.
3. Individuals seeking proof of income: Some lenders, landlords, or government agencies may require proof of income, which often comes in the form of a W-2. If the original copy is unavailable, a duplicate W-2 can serve as a substitute to meet these requirements.

Remember, the specific requirements and processes for requesting a duplicate W-2 may vary depending on the organization or employer. It is advisable to reach out to them directly for the most accurate and up-to-date information.

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