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CITYCOUNTY PLANNING JURISDICTION INTERLOCK AGREEMENT COMMITTEE ST 1 AT WHITEFISH BRANCH LIBRARY STREET & SPOKANE AVENUE, WHITEFISH TUESDAY, SEPTEMBER 14, 2010, 5:30 P.M. 1. A quorum of the City Council

How to fill out planning jurisdiction interlocal agreement

Who needs planning jurisdiction interlocal agreement?

1. Municipalities or cities that share a common boundary or have overlapping jurisdictions may require a planning jurisdiction interlocal agreement. This agreement helps in defining the roles and responsibilities of each jurisdiction when it comes to planning and development within the shared area.
2. County governments that have jurisdictional overlap with municipalities or other local governments may also need to establish a planning jurisdiction interlocal agreement to ensure efficient coordination and cooperation in planning matters.
3. Regional planning agencies or councils may require planning jurisdiction interlocal agreements to facilitate collaboration and coordination among multiple jurisdictions within a particular region.

How to fill out planning jurisdiction interlocal agreement:

1. Identify the involved parties: Begin by clearly stating the names and legal entities of the municipalities, counties, or regional planning agencies that are party to the agreement. Include their addresses and contact information for effective communication.
2. Define the purpose and scope: Clearly articulate the purpose of the agreement and the scope of its application. Specify the geographic area or specific planning matters that the agreement will address. This section should also outline the shared objectives and goals of the parties involved.
3. Establish roles and responsibilities: Outline the roles and responsibilities of each participating jurisdiction in the planning process. Specify the decision-making authority, review processes, and any specific tasks or functions assigned to each party. This section should be comprehensive and leave no ambiguity about who is responsible for what.
4. Provide for coordination and collaboration: Include provisions that promote coordination, cooperation, and information sharing among the parties involved. Establish mechanisms for regular meetings, joint planning sessions, and the exchange of data, studies, or reports. Encourage the use of collaborative decision-making processes to ensure effective and inclusive planning.
5. Address legal considerations: Incorporate legal provisions necessary for the agreement to be legally binding and enforceable. This may include clauses related to dispute resolution, indemnification, termination, and amendment procedures.
6. Establish a timeline and review process: Include provisions for periodic reviews and updates of the agreement to accommodate changes in circumstances or evolving planning needs. Set a timeline for these reviews and establish a process for making amendments or modifications to the agreement, if needed.
7. Seek legal advice and approval: Before finalizing the agreement, it is crucial to seek legal counsel to ensure compliance with relevant laws and regulations. Additionally, the agreement may need to be formally approved by the governing bodies of each participating jurisdiction.
8. Sign and execute the agreement: Once all parties are satisfied with the content and legal compliance of the agreement, it should be signed and executed by authorized representatives of each participating jurisdiction. Make copies of the executed agreement for distribution to all parties involved.
9. Monitor and enforce the agreement: Regularly monitor the implementation of the agreement to ensure compliance with its provisions. Establish mechanisms for addressing any breaches or disputes that may arise. Consider designating a responsible party or committee to oversee the enforcement and administration of the agreement.
10. Periodically evaluate the effectiveness: Review the effectiveness of the agreement and its impact on planning outcomes. Consider conducting periodic evaluations or surveys to assess the agreement's success in achieving its stated purposes and goals. Use the findings to make any necessary adjustments or improvements to the agreement.

Overall, filling out a planning jurisdiction interlocal agreement should involve thorough communication, collaboration, and legal considerations among the involved parties. It serves as a valuable tool for promoting intergovernmental cooperation and efficient planning within shared jurisdictions.

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