Get the free Purchasing Card Program - wvsao.gov

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STATE OF WEST VIRGINIA Department of Administration Purchasing Division 2019 Washington Street, East Charleston, WV 253050130 Telephone: (304) 5582306 (Instate Only) (800) 2437298 FAX: (304) 5584115WVPurchasing.

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How to fill out purchasing card program

01

Obtain a purchasing card from the designated authority.

02

Review the purchasing policy and guidelines to understand the limits and restrictions.

03

Keep all receipts and documentation for purchases made with the card.

04

Record all transactions accurately in the provided system or form.

05

Reconcile the purchasing card statement with receipts and documentation regularly.

06

Report any discrepancies or issues with the purchasing card to the appropriate authority.

07

Adhere to any additional rules or regulations set forth by the organization.

Who needs purchasing card program?

01

Any individual or department within an organization that frequently makes small to medium-sized purchases for business purposes may benefit from a purchasing card program.

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What is purchasing card program?

The purchasing card program is a payment system that enables organizations to conveniently make purchases for goods and services.

Who is required to file purchasing card program?

Organizations that have a purchasing card program in place are required to file the necessary documentation.

How to fill out purchasing card program?

To fill out a purchasing card program, organizations need to provide information about the cardholder, purchasing limits, and purchasing policies.

What is the purpose of purchasing card program?

The purpose of the purchasing card program is to streamline the procurement process and provide a more efficient way to make purchases.

What information must be reported on purchasing card program?

Information such as transaction details, cardholder information, and purchasing policies must be reported on a purchasing card program.

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