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Department of Tourism Region 3 First Floor, Clark Center Two2, Clark Center, Jose Bad Santos Avenue, Clark Freeport Zone, PhilippinesREQUEST FOR QUOTATION Date: 7 March 2023 RFQ No.: ___ Company/Business

How to fill out undertake a negotiated procurement

How to fill out undertake a negotiated procurement

1. Review the procurement guidelines to ensure that negotiated procurement is allowed in the specific circumstances.
2. Identify the goods or services that need to be procured through a negotiated process.
3. Conduct market research to identify potential suppliers and determine the pricing and terms that are in line with fair market value.
4. Develop a negotiation strategy, including setting objectives and determining the negotiation team.
5. Invite qualified suppliers to participate in the negotiation process.
6. Conduct negotiations with the suppliers, ensuring all terms and conditions are clearly defined and agreed upon.
7. Document the negotiation process and outcome, including any agreements reached and reasons for selecting a particular supplier.
8. Seek approval from the relevant authorities or stakeholders before finalizing the procurement.

Who needs undertake a negotiated procurement?

1. Government agencies that are allowed to use negotiated procurement methods based on procurement regulations and guidelines.
2. Organizations that require specialized goods or services that are not readily available in the market or are time-sensitive.
3. Entities that have determined that negotiated procurement is the most efficient and cost-effective method for acquiring the required goods or services.

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What is undertake a negotiated procurement?

Undertaking a negotiated procurement is a process where a contract is awarded to a supplier or contractor without competitive bidding, typically due to urgency or other specific circumstances.

Who is required to file undertake a negotiated procurement?

Government agencies or organizations that need to procure goods or services urgently or under specific circumstances are required to file undertake a negotiated procurement.

How to fill out undertake a negotiated procurement?

To fill out undertake a negotiated procurement, the agency or organization must provide details about the goods or services needed, the reasons for not conducting competitive bidding, and the supplier or contractor chosen.

What is the purpose of undertake a negotiated procurement?

The purpose of undertake a negotiated procurement is to expedite the process of procuring goods or services when competitive bidding is not feasible or practical.

What information must be reported on undertake a negotiated procurement?

The information that must be reported on undertake a negotiated procurement includes the reasons for not conducting competitive bidding, the selected supplier or contractor, and the terms of the contract.