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GOVERNANCE COMMITTEE MEETING AGENDA August 26, 2019 at 3:00 pm 6302 E. MLK Jr. Blvd., Ste 100 Tampa, Florida 33619 Calling: 8668662244 Access Code: 5194796I.CALL TO ORDER A. Quorum Verification B.
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Obtain the voting and quorum archives form from the appropriate department or organization.
02
Fill out the form with accurate details, such as meeting date, agenda items, total number of members, and number of members present.
03
Indicate the outcome of each vote, including whether it was approved or rejected.
04
Calculate the quorum by determining the minimum number of members required to conduct a valid vote.
05
Submit the completed form according to the guidelines provided by the department or organization.

Who needs voting and quorum archives?

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Board of directors
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Committees within an organization
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Any group or organization that holds meetings and makes decisions through voting
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Voting and quorum archives document the decisions made and the attendance levels at meetings.
All organizations and companies holding meetings with voting and quorum requirements are required to file the archives.
The archives should be filled out with details on the voting outcomes and the number of attendees present at the meeting.
The purpose is to keep a record of the decisions made and the level of attendance at meetings for transparency and accountability.
The voting results, the number of attendees, and any actions taken during the meeting must be reported.
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