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This document outlines the policy regarding the use of graduate student activity fees for the purchase and reimbursement of alcohol at university-sanctioned events, including regulations and approval

How to fill out graduate student activity fees

How to fill out Graduate Student Activity Fees and Purchase/Reimbursement of Alcohol Policy

1. Begin by reviewing the Graduate Student Activity Fees guidelines provided by your institution.
2. Complete the application form, ensuring all required personal and program information is filled in accurately.
3. Specify the purpose of the activity or event and how it aligns with the goals of the graduate program.
4. Include a detailed budget that outlines expected costs, including fees for activities, materials, and any proposed alcohol purchases.
5. Ensure the budget adheres to the institution's financial guidelines for permissible expenses.
6. If applicable, gather all necessary signatures from faculty advisors or department heads requiring their approval.
7. Submit the completed application form, budget, and any supporting documentation to the designated department or committee.
8. Keep a copy of your submission for your records and follow up to confirm it has been received and is under consideration.
9. Upon approval, proceed with any purchases, ensuring to keep all receipts for reimbursement purposes.
10. For reimbursement, fill out the appropriate reimbursement form and attach receipts along with any required documentation.

Who needs Graduate Student Activity Fees and Purchase/Reimbursement of Alcohol Policy?

1. Graduate students involved in planning and executing events or activities that require funding.
2. Graduate student organizations planning social events that may include alcohol.
3. Faculty or staff members who oversee graduate student activities and need to ensure compliance with policies.
4. Anyone participating in graduate-related events where a budget for activities or alcohol is necessary.

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What is Graduate Student Activity Fees and Purchase/Reimbursement of Alcohol Policy?

The Graduate Student Activity Fees and Purchase/Reimbursement of Alcohol Policy outlines the procedures and regulations regarding the collection and usage of activity fees paid by graduate students, as well as the guidelines for purchasing and reimbursing alcohol-related expenses for events.

Who is required to file Graduate Student Activity Fees and Purchase/Reimbursement of Alcohol Policy?

Graduate student organizations and groups that wish to use activity fees for events involving alcohol or seek reimbursement for such expenses are required to adhere to this policy.

How to fill out Graduate Student Activity Fees and Purchase/Reimbursement of Alcohol Policy?

To fill out the policy form, organizations must provide details such as the event name, date, description, estimated budget, and the specific amount requested for reimbursement. Additionally, a list of attendees and proof of purchase may be required.

What is the purpose of Graduate Student Activity Fees and Purchase/Reimbursement of Alcohol Policy?

The purpose of the policy is to ensure responsible management of student activity fees, promote accountability, and establish clear guidelines for the purchase and reimbursement of alcohol to maintain a safe and inclusive environment for all students.

What information must be reported on Graduate Student Activity Fees and Purchase/Reimbursement of Alcohol Policy?

The information that must be reported includes the type of event, the number of attendees, a breakdown of costs, the type of alcohol being purchased, and any relevant approvals or supporting documentation required by the institution.