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SOLE SOURCE CERTIFICATE AND POSTING NOTICE A sole source procurement is when you make a request to purchase product(s) and/or service(s) without competition when competition is otherwise required.
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How to fill out a sole source procurement
How to fill out a sole source procurement
01
Clearly define the need for a sole source procurement.
02
Identify the specific product or service that is needed.
03
Justify why this product or service can only be provided by one source.
04
Obtain approval from the appropriate stakeholders or procurement authorities.
05
Document the rationale for choosing a sole source procurement in the procurement file.
Who needs a sole source procurement?
01
Government agencies that require a specific product or service that is only available from one source.
02
Organizations that have a pre-existing relationship with a supplier and want to continue working with them exclusively.
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What is a sole source procurement?
A sole source procurement is a procurement process where a specific vendor is selected without competitive bidding because they are the only source capable of providing the goods or services required.
Who is required to file a sole source procurement?
Government agencies and organizations that need to procure goods or services that only one supplier can provide may file a sole source procurement.
How to fill out a sole source procurement?
To fill out a sole source procurement, the requesting organization must provide justification for why the procurement is considered sole source, along with supporting documentation.
What is the purpose of a sole source procurement?
The purpose of a sole source procurement is to expedite the procurement process when only one supplier is capable of meeting the requirements, therefore saving time and resources.
What information must be reported on a sole source procurement?
Information such as the reason for the sole source procurement, the vendor's name, the description of the goods or services, and the estimated cost must be reported.
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