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Source Justification Form Instructions for Agencies Use this procedure to process a Source Justification Form for a Sole Source Procurement. For Services and IT Service Requests: When the Source Justification

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How to fill out sole source justification form

01

Begin by explaining the specific need for the product or service that is being sourced.

02

Clearly outline why the desired product or service can only be obtained from a single source.

03

Provide justification for the cost of the product or service and how it aligns with the budget constraints.

04

Include any relevant supporting documentation, such as quotes or bids from the sole source supplier.

05

Obtain necessary approvals from appropriate stakeholders before submitting the form.

Who needs sole source justification form?

01

Any individual or department within an organization that is seeking to procure a product or service from a single source supplier will need to fill out a sole source justification form.

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What is sole source justification form?

The sole source justification form is a document used to explain why a particular purchase is necessary from a single vendor without competition.

Who is required to file sole source justification form?

Any department or individual within an organization that wants to make a purchase from a single vendor without going through a competitive bidding process.

How to fill out sole source justification form?

The form typically requires information such as a description of the product or service, the vendor's name and rationale for choosing them, and any cost or time constraints.

What is the purpose of sole source justification form?

The purpose of the form is to justify why it is necessary to make a purchase from a single vendor without competition, ensuring transparency and accountability in the procurement process.

What information must be reported on sole source justification form?

The form may require details about the product or service, the vendor, the reason for sole sourcing, any cost or time constraints, and the approval process within the organization.

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