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EPHRAIM MORALE LOCAL MUNICIPALITYQUOTATION NO: 8/2/35 PROJECT DESCRIPTION: CONFERENCE VENUE & ACCOMMODATION FOR THE STRATEGIC PLANNING SESSION 2018/19 IDP REVIEW PREPARED FOR AND BYTE MUNICIPAL MANAGER
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How to fill out conference venue and accommodation

01
Start by researching conference venues that meet your criteria such as location, size, amenities, and budget.
02
Contact the venue to check availability for your desired dates and discuss any specific requirements you may have.
03
Once you have chosen a venue, negotiate the terms of the contract including pricing, deposit, cancellation policy, and any additional services needed.
04
Create a detailed rooming list for accommodations including the names of attendees, check-in and check-out dates, and room preferences.
05
Coordinate with the venue for any special accommodations or requests for attendees such as dietary restrictions, accessibility needs, or meeting room setups.
06
Keep track of RSVPs and rooming list changes leading up to the conference to ensure all attendees have a comfortable stay.

Who needs conference venue and accommodation?

01
Organizers of conferences, events, or workshops
02
Attendees traveling from out of town
03
Speakers or presenters requiring accommodations during the event
04
Sponsors or exhibitors participating in the conference
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Conference venue and accommodation refers to the location where a conference or event will take place, as well as the lodging arrangements for attendees.
Organizers or individuals responsible for planning and hosting the conference are typically required to file the venue and accommodation information.
To fill out conference venue and accommodation, organizers need to provide details such as the name and address of the venue, the room layout, the availability of accommodations, and any other relevant information.
The purpose of conference venue and accommodation is to ensure that attendees have a suitable location to gather for the event, as well as accommodations for their stay.
Information that must be reported on conference venue and accommodation includes the name and address of the venue, the number of available rooms, the cost of accommodations, and any specific requirements or restrictions.
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