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This document outlines the policies and procedures for University personnel regarding financial disclosures and managing conflicts of interest in relation to externally sponsored activities.
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How to fill out financial disclosures and conflicts

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How to fill out Financial Disclosures and Conflicts of Interest in Extramurally Sponsored Activities

01
Start by gathering all relevant financial information, including any income, investments, and financial interests.
02
Identify all sponsored activities and their funding sources that are related to your research and professional activities.
03
Fill out each section of the disclosure form carefully, ensuring that you include all sources of potential conflicts of interest.
04
Disclose any significant financial interests that could affect your research, including equity interests, honoraria, and consulting fees.
05
Review the completed disclosure for accuracy and completeness before submitting.
06
Submit the disclosure form to the appropriate institutional office as per your organization's guidelines.

Who needs Financial Disclosures and Conflicts of Interest in Extramurally Sponsored Activities?

01
Researchers involved in extramurally funded activities.
02
Faculty and staff participating in funded research projects.
03
Individuals involved in grant applications or seeking external funding.
04
Members of institutional review boards (IRBs) or ethics committees overseeing research.
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Accepting a paid consultancy with a company having an interest in your research. Using students to perform services for a company in which you have a financial interest. Assigning as the required text for a course a book for which you receive royalties.
Examples of Potential Financial Conflicts of Interest: An institution's researcher holds an executive position with a company that stands to benefit from the research being conducted at the institution.
A financial conflict of interest (FCOI) exists where a researcher's outside interests or activities could improperly affect, or give the appearance of affecting, the researcher's activities at Columbia.
Example of an actual conflict of interest: A financial adviser makes a recommendation to their clients that they purchase shares in a company of which the adviser themselves is a director.
Types of conflicts “Conflicts of interest can arise when a member undertakes a professional activity for two or more parties whose interests are in conflict, or where the member's own interests are in conflict with a party for whom the member undertakes a professional activity,” she says.
An SFI exists as defined in the following scenarios: Publicly traded entity: If the value of any remuneration received from the entity in the 12 months preceding the disclosure the value of any equity interest2 in the entity as of the date of disclosure, when aggregated, exceeds $5,000. This includes: Salary.

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Financial Disclosures and Conflicts of Interest in Extramurally Sponsored Activities refer to the requirements for reporting financial interests and potential conflicts that may influence the conduct of research or sponsored projects funded by external sources.
Individuals involved in the design, conduct, or reporting of research activities funded by external sponsors, including faculty, staff, and students, are typically required to file these disclosures.
To fill out the disclosures, individuals should provide detailed information about their financial interests, including salaries, equity, royalties, and other financial benefits related to extramurally funded research, through the designated reporting platform or form.
The primary purpose is to ensure transparency and accountability in research activities, to identify and manage any potential conflicts that may adversely affect the integrity of the research or the institution.
Required information includes any financial interests exceeding a certain threshold, consulting fees, equity interests, gifts, and any relationships with outside entities that may pose a conflict with the individual's research responsibilities.
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