Get the free Local Government Records Retention Schedules - Kentucky ... - kdla ky

KENTON COUNTY AIRPORT BOARD Cincinnati/Northern Kentucky International Airport RECORDS RETENTION SCHEDULE 2013 Prepared by the Local Records Program Public Records Division Approved by the State Archives

How to fill out local government records retention

How to fill out local government records retention:

1. Start by familiarizing yourself with the specific requirements and guidelines for records retention in your local government. This may include understanding which types of records need to be retained, how long they need to be kept, and any specific formatting or documentation requirements.
2. Create a system for organizing and categorizing your records. This may involve creating folders or digital folders for different types of records, labeling them clearly, and ensuring easy access and retrieval when needed.
3. Develop a records retention schedule that outlines the retention periods for each type of record. This schedule should be based on legal requirements, best practices, and the specific needs of your local government.
4. Determine how you will store and preserve your records. This may include using electronic recordkeeping systems, physical filing cabinets, or off-site storage facilities. It is important to ensure that records are stored securely to protect against loss, damage, or unauthorized access.
5. Train staff members on proper records retention procedures and ensure that they understand their role in maintaining and managing records. This may involve providing training sessions, creating documentation or guidelines, and establishing a process for regular record audits or reviews.
6. Regularly review and update your records retention practices to ensure compliance with any new regulations or changes in local government requirements. This may involve revisiting your retention schedule, implementing new technology or systems, or conducting internal audits to identify areas for improvement.

Who needs local government records retention?

1. Local government agencies and departments are typically required to retain records to comply with legal obligations, transparency requirements, and historical preservation.
2. Government officials, employees, and staff involved in document management, recordkeeping, or information governance need to be knowledgeable about records retention to ensure proper compliance and efficient management.
3. Citizens and the public may have a need for access to certain government records, and records retention helps to preserve and make these records available when requested or required by law.

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What is local government records retention?

Local government records retention refers to the process of determining how long certain records must be kept by a local government agency before they can be destroyed or transferred to a records management facility.

Who is required to file local government records retention?

Local government agencies are required to file local government records retention in order to comply with state and federal regulations.

How to fill out local government records retention?

Local government records retention forms can typically be filled out online or submitted manually through the agency's records management department.

What is the purpose of local government records retention?

The purpose of local government records retention is to ensure that important records are retained for a specific period of time in order to comply with legal requirements, preserve historical information, and protect the rights of individuals.

What information must be reported on local government records retention?

Local government records retention typically requires information such as the type of record, date created, retention period, and disposal instructions.

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