Get the free Sole Source/Sole Brand Form - busfin uga

Procurement Department Please check applicable block *Sole Source Justification Sole Source/Sole Brand Request Number Sole Brand Justification Date 1. Proposed Source 2. Scope of Work (Description

How to fill out sole sourcesole brand form

How to fill out sole source/sole brand form?

1. Carefully read the instructions: Start by thoroughly reviewing the instructions provided with the sole source/sole brand form. Make sure you understand the purpose of the form and the specific requirements for filling it out.
2. Provide identification information: Begin by entering your personal or company information at the top of the form. This may include your name, address, contact details, and any relevant identification numbers.
3. State the sole source justification: In this section, explain why you believe your product or service is the only viable option and why it is necessary to make a sole source procurement. Be concise but provide sufficient details to support your justification.
4. Describe the scope of work: Outline the specific scope of work or services that will be provided by the sole source. Be clear and specific about what is included and provide any necessary details to demonstrate the uniqueness or exclusivity of your offering.
5. Include supporting evidence: To strengthen your case for sole sourcing, attach any relevant documentation or evidence that supports your claims. This could include product specifications, patents, expert testimonials, or any other information that validates the exclusivity or exceptional nature of your product or service.
6. Obtain authorizing signatures: Once you have completed all the required sections of the sole source/sole brand form, ensure that the appropriate authorizing signatures are obtained. This may include obtaining sign-offs from your supervisor, procurement officer, or any other relevant authority who is responsible for approving sole source procurements.

Who needs sole source/sole brand form?

1. Organizations seeking unique or exclusive products or services: Sole source/sole brand forms are typically required for organizations that are looking to procure products or services that are only available from a single source. These forms help justify and document the need for sole sourcing and ensure transparency in procurement processes.
2. Government agencies: Government agencies often have strict regulations and guidelines when it comes to procurement. They may require sole source/sole brand forms to be submitted for review and approval before proceeding with a non-competitive procurement process.
3. Contractors or vendors: Contractors or vendors who believe their product or service is the only viable option for a specific project or contract may need to fill out sole source/sole brand forms. This helps demonstrate why their offering is unique and justifies their selection without going through a competitive bidding process.

Overall, the sole source/sole brand form is necessary for those seeking to procure unique or exclusive products or services and serves as a documentation process to ensure transparency in procurement practices.

For pdfFiller’s FAQs

What is sole sourcesole brand form?

The sole source/sole brand form is a document that is filled out to request an exemption from a competitive bidding process. It is used when a contracting agency believes that there is only one source or brand that can meet their requirements.

Who is required to file sole sourcesole brand form?

Contracting agencies or individuals responsible for procurement may be required to file the sole source/sole brand form if they wish to exempt a procurement from competitive bidding.

How to fill out sole sourcesole brand form?

To fill out the sole source/sole brand form, the contracting agency or individual must provide information about the product or service being procured, justification for the sole source/sole brand designation, and any supporting evidence or documentation.

What is the purpose of sole sourcesole brand form?

The purpose of the sole source/sole brand form is to provide transparency and accountability in the contracting process. It allows contracting agencies to justify their decision to exempt a procurement from competitive bidding and ensures that there is a valid reason for doing so.

What information must be reported on sole sourcesole brand form?

The sole source/sole brand form typically requires reporting of information such as the product or service description, the name of the sole source/sole brand, the reason for the exemption, and any supporting documentation or evidence.

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