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This document provides guidance for employers on the electronic I-9 compliance process, covering requirements, advantages, disadvantages, and evaluation of electronic I-9 systems for employment eligibility

How to fill out form essentials of electronic

How to fill out The Essentials of Electronic I-9 Compliance

1. Obtain the I-9 form from the U.S. Citizenship and Immigration Services (USCIS) website.
2. Enter employee information in Section 1, including name, address, date of birth, and attestations.
3. Ensure the employee signs and dates Section 1.
4. Instruct the employee to present acceptable identity and employment authorization documents.
5. Complete Section 2 within three business days of the employee's start date by filling in the document details.
6. Keep a record of the documents presented by the employee for your files.
7. Confirm compliance with any state-specific requirements that may apply.
8. Store the completed I-9 forms securely and handle any audits or inspections as required.

Who needs The Essentials of Electronic I-9 Compliance?

1. Employers with employees in the United States who need to verify their identity and employment authorization.
2. Human Resources personnel responsible for maintaining compliance with immigration laws.
3. Companies engaging in electronic workflows to streamline the I-9 completion process.

People Also Ask about

What are the rules for I-9 verification?

Documents that Establish Both Iden- tity and Employment Authorization. U.S. Passport or U.S. Passport Card. Documents that Establish Identity. Driver's license or ID card issued by. a State or outlying possession of the. Documents that Establish. Employment Authorization. A Social Security Account Number.

Does I-9 have to be done in person?

To address the inability of many employers to perform the required in-person verification of original documentation for new hires due to pandemic precautions, the Covid I-9 flexibilities temporarily provided employers with a virtual option to examine identity and work eligibility documents for the I-9 verification

Can an I-9 be completed via ?

Once the employer section is completed, both the employee and HR Representative will receive a completed copy of the I-9 via . The completed I-9 must be retained electronically and submitted to Payroll Services.

Do I-9 documents have to be original?

If the documentation does not reasonably appear to be genuine or to relate to the person presenting it, you must not accept it. However, you must provide the employee with an opportunity to present other documents from the Lists of Acceptable Documents.

Can an I-9 be completed electronically?

Both employees and employers (or authorized representatives of the employer) must complete the form. On the form, an employee must attest to their employment authorization. The employee must also present their employer with acceptable documents as evidence of identity and employment authorization.

Can you complete I-9 electronically?

MAY 15, 2021. Yes! In fact, electronic I-9's are the preferred method for this critical new hire form. Let's look at the question Can an I-9 Form Be Completed Electronically and why going electronic just makes good compliance sense.

What documents do you need for an E-Verify?

To correct the form: To correct multiple recording errors on the form, you may redo the section on a new Form I-9 and attach it to the old form. A new Form I-9 can also be completed if major errors (such as entire sections were left blank or Section 2 was completed based on unacceptable documents) need to be corrected.

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What is The Essentials of Electronic I-9 Compliance?

The Essentials of Electronic I-9 Compliance refers to the necessary steps and regulations that employers must follow to properly complete and maintain the Form I-9 electronically, ensuring that they verify the identity and employment eligibility of their employees.

Who is required to file The Essentials of Electronic I-9 Compliance?

All employers in the United States that hire employees must file The Essentials of Electronic I-9 Compliance for each new hire, including both citizens and non-citizens.

How to fill out The Essentials of Electronic I-9 Compliance?

To fill out The Essentials of Electronic I-9 Compliance, employers need to gather the required documents from the employee, complete the I-9 form sections accurately, ensure signatures are obtained where necessary, and retain the form for the required period.

What is the purpose of The Essentials of Electronic I-9 Compliance?

The purpose of The Essentials of Electronic I-9 Compliance is to ensure that employers verify the identity and employment eligibility of their employees, thus helping to prevent unauthorized work and comply with immigration laws.

What information must be reported on The Essentials of Electronic I-9 Compliance?

The information that must be reported includes the employee's name, address, date of birth, Social Security number (if applicable), the document(s) used to verify identity and employment authorization, and the employer's information.