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PURCHASING CARDPOLICIES ANDPROCEDURESDuval County Public Schools Purchasing Card Program Policies and ProceduresPURCHASING CARD Policies and ProceduresCONTENTS January 29, 2021, PURPOSE.......................................................................................................................2 BACKGROUND
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How to fill out purchasing card program policies

01
Review the purchasing card program policies provided by your organization.
02
Ensure you understand the rules and regulations outlined in the policies.
03
Complete any required training on using the purchasing card.
04
Obtain necessary approvals before making any purchases.
05
Keep detailed records of all purchases made with the card.
06
Submit receipts and documentation as specified in the policies.
07
Comply with any limitations or restrictions on what can be purchased with the card.
08
Report any issues or discrepancies with the card promptly.

Who needs purchasing card program policies?

01
Employees who are authorized to make purchases on behalf of the organization.
02
Managers who oversee employees making purchases with the card.
03
Finance or accounting personnel responsible for tracking and reconciling purchases made with the card.
04
Auditors or regulators who may review the organization's purchasing card program.
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Purchasing card program policies outline the rules and regulations regarding the use of purchasing cards for making purchases on behalf of an organization.
All employees who are issued purchasing cards are required to adhere to and file purchasing card program policies.
Purchasing card program policies can be filled out by providing necessary information such as cardholder information, authorized purchases, spending limits, and reporting procedures.
The purpose of purchasing card program policies is to ensure transparency, accountability, and proper use of purchasing cards within an organization.
Information such as purchases made, receipts, justification for purchases, and any exceptions to the policy must be reported on purchasing card program policies.
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