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SOLE SOURCE DETERMINATION The Purchasing Division has been requested to approve a sole source purchase for the commodity or service described below. Pursuant to West Virginia Code 5A310c, the Purchasing
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How to fill out sole or single source

01
Determine if the procurement can qualify for sole or single source justification.
02
Document the reasons why the procurement must be done through sole or single source, such as unique specifications, compatibility requirements, or proprietary technology.
03
Obtain approval from the necessary individuals in your organization, such as a procurement officer or senior management.
04
Complete the sole or single source justification form, including all required information and supporting documentation.
05
Submit the justification form to the appropriate department or agency for review and approval.

Who needs sole or single source?

01
Sole or single source procurement is typically needed by organizations when there is only one supplier or vendor that can meet the specific requirements of a project or purchase.
02
It may also be necessary when there are proprietary products or services that are essential for the project and cannot be obtained from multiple sources.
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Sole or single source refers to a situation where there is only one available supplier for a particular good or service.
Organizations or individuals who are planning to procure goods or services through a sole or single source method are required to file for it.
To fill out a sole or single source request, relevant information about the supplier, the goods or services being procured, and the justification for using a sole source method must be provided.
The purpose of sole or single source is to streamline the procurement process and ensure efficiency in acquiring necessary goods or services when there is only one available source.
Information about the supplier, the goods or services being procured, and the justification for selecting a sole source method must be reported on a sole or single source request.
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