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PURCHASING CARD LOST/NO RECEIPT DECLARATION FOREMOST/NO RECEIPTS If a duplicate cannot be obtained, the cardholder must submit the following signed memorandum with their Purchasing Card Statement

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How to fill out purchasing card procedures and

01

Obtain a purchasing card from the designated department.

02

Review the purchasing card procedures manual provided by the department.

03

Familiarize yourself with the purchasing limits and guidelines outlined in the manual.

04

Use the purchasing card to make authorized purchases, ensuring to obtain necessary approvals.

05

Keep detailed records of all transactions made with the purchasing card.

06

Submit receipts and documentation for all purchases as required by the department.

07

Reconcile the purchasing card statement with your records on a regular basis.

Who needs purchasing card procedures and?

01

Anyone in the organization who is involved in making purchases on behalf of the company needs to follow the purchasing card procedures.

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What is purchasing card procedures?

Purchasing card procedures outline the guidelines and steps for using a purchasing card to make business-related purchases.

Who is required to file purchasing card procedures?

Employees who are issued a purchasing card are required to follow and comply with the purchasing card procedures.

How to fill out purchasing card procedures?

Purchasing card procedures can be filled out by documenting the necessary information such as purchase limits, allowable expenses, approval processes, and reconciliation steps.

What is the purpose of purchasing card procedures?

The purpose of purchasing card procedures is to ensure that purchasing card transactions are conducted in a transparent and compliant manner.

What information must be reported on purchasing card procedures?

Purchasing card procedures must include details such as transaction amounts, merchant names, purchase dates, and business justifications.

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