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City of Jo burg Property Company SOC Ltd. Supply Chain ManagementOPEN REQUEST FOR QUOTATION PROCESSABLE OF SERVICE PROVIDER: ___REQUEST FOR QUOTATIONS FOR GOODS AND SERVICES AT JPN. B. THIS REQUEST

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How to fill out this request for quotations

01

Start by collecting all the necessary information for the request for quotations, such as the product or service required, quantity needed, and any specific specifications or requirements.

02

Identify potential suppliers or vendors who can provide the requested product or service.

03

Prepare a clear and concise request for quotations document, including the company's name and address, a detailed description of the required product or service, delivery dates, payment terms, and any other relevant information.

04

Send the request for quotations document to the selected suppliers or vendors, either by email or through a procurement platform, ensuring that it is clearly stated that you are requesting a quotation.

05

Set a deadline for the suppliers or vendors to submit their quotations, allowing them enough time to review the requirements and prepare a competitive offer.

06

Review the received quotations from the suppliers or vendors, comparing prices, quality of products or services, delivery terms, and any additional terms or conditions.

07

Reach out to the suppliers or vendors if any clarification is needed regarding their quotations or if additional information is required.

08

Evaluate the received quotations and select the most suitable supplier or vendor based on a combination of factors, such as price, quality, delivery terms, and reputation.

09

Notify the selected supplier or vendor about the acceptance of their quotation and discuss further details, such as finalizing the contract and delivery arrangements.

10

Keep records of the entire request for quotations process, including the documents exchanged, quotations received, and the final agreement with the chosen supplier or vendor.

Who needs this request for quotations?

01

Companies or organizations that require specific products or services and want to compare prices and terms offered by different suppliers or vendors.

02

Procurement departments or professionals responsible for sourcing and purchasing goods or services for their company.

03

Individuals or businesses looking to establish partnerships or establish a new supplier/vendor relationship.

04

Any entity that wants to ensure competitive pricing and get the best value for their procurement needs.

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What is this request for quotations?

A request for quotations (RFQ) is a document used by organizations to solicit price quotes from suppliers for specific goods or services.

Who is required to file this request for quotations?

Typically, purchasing departments or procurement professionals within an organization are required to file a request for quotations.

How to fill out this request for quotations?

To fill out an RFQ, you should include details such as the items or services required, specifications, quantities, terms and conditions, and the deadline for submission.

What is the purpose of this request for quotations?

The purpose of an RFQ is to invite suppliers to provide pricing and terms for specific goods or services, enabling informed purchasing decisions.

What information must be reported on this request for quotations?

It should report specifications of the goods or services, quantities needed, delivery requirements, pricing structure, and any applicable terms and conditions.

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