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NOTICE OF AND PROXY FOR ANNUAL GENERAL MEETING to be held on 28 May 2019INDUSTRIALRETAILOFFICERESIDENTIALSTORAGEREST OF AFRICACONTENTS Prentice OF ANNUAL GENERAL MEETING.................................................1
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01
To fill out a Notice of and Proxy form, follow these steps:
02
Begin by writing the date at the top of the form.
03
Fill in your personal information, including your name, address, and contact details.
04
Indicate the purpose of the notice and proxy, such as voting for a certain resolution or appointing a proxy to act on your behalf.
05
Provide information about the meeting or event for which the notice and proxy are being submitted.
06
If you wish to appoint a proxy, clearly state the name and contact information of the person you are appointing.
07
Read through the form carefully to ensure all information is accurate and complete.
08
Sign and date the form at the bottom.
09
Submit the Notice of and Proxy form as directed by the organization or entity requiring it.

Who needs notice of and proxy?

01
Anyone who is unable to attend a meeting or event but still wants their voice to be heard or their vote to count may need a Notice of and Proxy form.
02
Shareholders of a company, members of an organization, or participants in a committee are examples of individuals who may require a notice of and proxy in order to appoint someone to represent them or vote on their behalf.
03
It is advisable to consult the specific rules and requirements of the organization or entity holding the meeting to determine if a notice of and proxy is necessary and applicable.
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A notice of and proxy is a formal document that informs shareholders about an upcoming corporate meeting and includes the option to authorize another person to vote on their behalf.
Typically, companies that are publicly traded and have shareholders are required to file a notice of and proxy to inform shareholders about meetings and decisions that need to be voted on.
To fill out a notice of and proxy, one must enter the relevant information regarding the meeting date, time, and location, as well as details about the matters to be voted on, and provide space for shareholders to indicate their voting choices or to appoint a proxy.
The purpose of a notice of and proxy is to ensure that shareholders are adequately informed about important corporate actions and have the opportunity to participate in decision-making, even if they cannot attend meetings in person.
The information that must be reported includes the date and time of the meeting, the agenda of the meeting, details of each item to be voted on, instructions for voting, and identification of the proxy holder, among other details.
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