Get the free use of pool cars, owned and leased cars and fuel schemes

FRS Fleet management use of pool cars, owned and leased cars and fuel schemes 1st October 2019 Caroline Signal Principal AuditorGloucestershire County Council October 19Distribution To: Wayne BowcockChief

How to fill out use of pool cars

How to fill out use of pool cars

1. To fill out the use of pool cars, follow these steps:
2. Begin by recording the start date and time of usage.
3. Specify the intended destination and purpose of the trip.
4. Note down the driver's name and any passengers accompanying.
5. Mention the starting mileage of the pool car.
6. During the trip, keep a record of any stops or detours made.
7. Upon reaching the destination, record the ending mileage.
8. Document any fuel purchases made during the trip.
9. If any maintenance issues or damages occurred, report them in detail.
10. Finally, record the end date and time of the usage.
11. Return the pool car to its designated parking spot, ensuring it is clean and properly locked.

Who needs use of pool cars?

1. The use of pool cars is beneficial for the following individuals or groups:
2. - Organizations with multiple employees who frequently travel for business purposes.
3. - Companies that have limited parking spaces and find it more efficient to share vehicles.
4. - Non-profit organizations or government agencies that provide transportation for staff or clients.
5. - Universities or educational institutions offering transportation services to students.
6. - Any group or community that wants to reduce individual car usage and promote carpooling.
7. By using pool cars, these individuals or groups can save costs, reduce environmental impact, and efficiently utilize vehicle resources.

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What is use of pool cars?

Pool cars are vehicles that are shared among multiple users within an organization, allowing employees to access transportation for work-related purposes without the need for individual vehicle ownership.

Who is required to file use of pool cars?

Employees who utilize pool cars for work-related travel are required to file reports on their use, typically including details such as mileage and purpose of the trip.

How to fill out use of pool cars?

To fill out the use of pool cars, employees should include their name, date of travel, starting and ending mileage, purpose of the trip, and any additional required information as specified by the organization.

What is the purpose of use of pool cars?

The purpose of using pool cars is to optimize resource usage, reduce costs associated with vehicle ownership, and provide convenient transportation for employees engaged in business activities.

What information must be reported on use of pool cars?

Information required to be reported includes the driver's name, the date of use, the starting and ending mileage, destination, purpose of the trip, and any associated costs.