Get the free Sole Source Justification Form - Survey Equipment with Service

Department of General ServicesSOURCE JUSTIFICATION FORM Bureau of Procurement The objective of this form is to capture all relevant documentation an Agency may have to assist the Department of General

How to fill out sole source justification form

How to fill out sole source justification form

1. Review the sole source justification form template provided by your organization.
2. Identify the purpose and requirements of the procurement that necessitate a sole source justification.
3. Gather all necessary information and supporting documents related to the procurement.
4. Start by entering your organization's name, contact details, and the date at the top of the form.
5. Provide a detailed description of the goods or services to be procured, including specifications, quantities, and any unique features.
6. Explain the reasons why the procurement cannot be fulfilled through a competitive bidding process.
7. Include any information about the supplier or contractor being chosen as the sole source, such as their qualifications, expertise, and previous experience.
8. Attach relevant documents such as quotes, proposals, or specifications provided by the supplier or contractor.
9. Include any cost or price analysis conducted to evaluate the reasonableness of the proposed sole source procurement.
10. Obtain the necessary approvals from your organization, such as from the finance department or senior management.
11. Submit the completed form along with all supporting documents to the appropriate department or individual for review and approval.
12. Monitor the progress of the form and respond promptly to any requests for additional information or clarification.
13. Keep a copy of the completed form and supporting documents for future reference and audit purposes.

Who needs sole source justification form?

1. Government agencies that have specific regulations requiring sole source justification for non-competitive procurements.
2. Organizations that have internal policies or procedures mandating sole source justification for certain types of purchases.
3. Companies or individuals involved in contracts or agreements where there is only one viable supplier or contractor available.
4. Entities that need to procure highly specialized goods or services that are only offered by a single source in the market.
5. Situations where time constraints or emergency circumstances do not allow for a competitive bidding process to take place.

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What is sole source justification form?

A sole source justification form is a document used to explain and justify the decision to procure goods or services from a single supplier without conducting a competitive bidding process.

Who is required to file sole source justification form?

Typically, procurement officials or departments that are responsible for purchasing goods and services for an organization are required to file the sole source justification form.

How to fill out sole source justification form?

To fill out a sole source justification form, provide details such as the description of the goods or services, the reason for selecting a sole source, any alternatives considered, and supporting documentation that verifies the need for sole sourcing.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to provide a clear and documented explanation of why a specific vendor or supplier is being chosen without competition, ensuring transparency and accountability in the procurement process.

What information must be reported on sole source justification form?

The information that must be reported on a sole source justification form typically includes the vendor's name, the specific goods or services requested, a detailed justification for why no other suppliers can meet the need, any previous contracts with the vendor, and the anticipated cost.