Get the free Sole Source Justification Form - Conservation Heritage Museum. Sole Source Justifica...

Department of General ServicesSOURCE JUSTIFICATION FORM Bureau of Procurement The objective of this form is to capture all relevant documentation an Agency may have to assist the Department of General

How to fill out sole source justification form

How to fill out sole source justification form

1. Read the instructions provided with the sole source justification form.
2. Gather all the necessary information and documentation required for the form.
3. Start by entering the date and your personal details in the designated fields.
4. Provide a detailed explanation of why the procurement requires a sole source justification.
5. Include information on why the product or service can only be obtained from one particular source.
6. Specify any potential benefits or advantages that selecting this sole source would bring.
7. Describe any attempts made to identify alternative sources and why they were not feasible.
8. Attach supporting documents, such as quotes, invoices, or agreements related to the sole source.
9. Review the completed form for accuracy and completeness before submission.
10. Sign and date the form, ensuring you comply with any internal authorization requirements.
11. Submit the sole source justification form to the appropriate department or authority in your organization.

Who needs sole source justification form?

1. Procurement professionals who intend to acquire goods or services from a sole source supplier.
2. Purchasing departments that wish to justify not going through a competitive bidding process.
3. Government agencies or organizations that have specific regulations or guidelines in place.
4. Companies or individuals who believe they have a unique offering that cannot be obtained elsewhere.

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What is sole source justification form?

A sole source justification form is a document used to justify the procurement of goods or services from a single supplier without a competitive bidding process.

Who is required to file sole source justification form?

Typically, individuals or departments within an organization that wish to procure goods or services from a sole source provider are required to file a sole source justification form.

How to fill out sole source justification form?

To fill out a sole source justification form, one needs to provide details such as the description of the goods or services, the reasons for choosing a sole source supplier, and any relevant supporting documentation or evidence.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to ensure transparency and accountability in the procurement process by providing a clear rationale for selecting a vendor without competitive bidding.

What information must be reported on sole source justification form?

The information that must be reported on a sole source justification form includes the vendor's name, the specific goods or services needed, justification for no competition, estimated cost, and any alternative options considered.