Get the free Sole Source Justification Form - State Library of Pennsylvania

Department of General ServicesSOURCE JUSTIFICATION FORM Bureau of Procurement The objective of this form is to capture all relevant documentation an Agency may have to assist the Department of General

How to fill out sole source justification form

How to fill out sole source justification form

1. Read the instructions provided on the sole source justification form.
2. Gather all the necessary information and supporting documents.
3. Start by filling out the top section of the form, providing details such as the requesting department, date, and contact information.
4. Specify the sole source vendor's name, address, and contact information in the designated section.
5. Clearly state the reasons why this particular vendor is the only feasible option for the required goods or services.
6. Provide a detailed description of the goods or services being obtained and explain why they are unique or specialized.
7. Include any relevant background information or context that supports the need for a sole source justification.
8. If applicable, provide information about any previous attempts to obtain the goods or services through competitive bidding or alternative sources.
9. Attach any supporting documents or evidence that support the sole source justification, such as quotes, invoices, or expert opinions.
10. Review the completed form for accuracy and completeness.
11. Submit the filled-out sole source justification form to the appropriate department for review and approval.

Who needs sole source justification form?

1. Any department or individual within an organization that intends to purchase goods or services from a vendor that is the only available or suitable option, may need to complete a sole source justification form.
2. It is typically required by procurement or purchasing departments to ensure transparency and accountability in the procurement process.
3. The need for a sole source justification form may arise when there is a unique or specialized product or service requirement, or when competing vendors are unable to meet the organization's specific needs.
4. Ultimately, the decision of who needs to fill out this form may vary depending on the organization's policies and procedures.

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What is sole source justification form?

A sole source justification form is a document used to justify the procurement of goods or services from a single supplier without a competitive bidding process.

Who is required to file sole source justification form?

Typically, individuals or departments within an organization that wish to procure goods or services from a sole source provider are required to file a sole source justification form.

How to fill out sole source justification form?

To fill out a sole source justification form, one needs to provide details such as the description of the goods or services, the reasons for choosing a sole source supplier, and any relevant supporting documentation or evidence.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to ensure transparency and accountability in the procurement process by providing a clear rationale for selecting a vendor without competitive bidding.

What information must be reported on sole source justification form?

The information that must be reported on a sole source justification form includes the vendor's name, the specific goods or services needed, justification for no competition, estimated cost, and any alternative options considered.