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Print FormSole Source Procurement InstructionsDepartment: IFIreVendor:Date: 108/25/2022\'Grey Wall SoftwareIt is the policy of the City of Harrisonburg that contracts/products be awarded on a competitive

How to fill out sole source procurement instructions

How to fill out sole source procurement instructions

1. Step 1: Start by gathering all the necessary information about the sole source procurement.
2. Step 2: Identify the specific product or service that requires a sole source procurement.
3. Step 3: Determine the justification for using a sole source procurement method.
4. Step 4: Prepare the necessary documents, such as a sole source justification form.
5. Step 5: Submit the documents to the appropriate authority or department for review and approval.
6. Step 6: Follow any additional procedures or requirements specified by the organization or governing body.
7. Step 7: Keep a record of the entire sole source procurement process for future reference or audits.

Who needs sole source procurement instructions?

1. Government agencies and organizations that have specific requirements that can only be fulfilled by a single source.
2. Companies or individuals who have patented products or possess exclusive rights to a particular service.
3. Entities that require urgent procurement of goods or services where time constraints do not allow for competitive bidding.
4. In emergency situations where there is an immediate need for a particular product or service.

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What is sole source procurement instructions?

Sole source procurement instructions refer to the guidelines and procedures that govern the acquisition of goods or services from a single supplier without competitive bidding, typically due to a unique capability or necessity of that supplier.

Who is required to file sole source procurement instructions?

Anyone involved in the procurement process within an organization that relies on sole source contracts, including procurement officers and managers, is required to file sole source procurement instructions.

How to fill out sole source procurement instructions?

To fill out sole source procurement instructions, one must complete necessary forms specifying the justification for sole sourcing, include supporting documentation, and adhere to the specific format and requirements set by the governing body or organization.

What is the purpose of sole source procurement instructions?

The purpose of sole source procurement instructions is to ensure transparency, accountability, and compliance in the procurement process when acquiring goods or services from a single source, thereby justifying the need to bypass competitive bidding.

What information must be reported on sole source procurement instructions?

Information required includes the justification for sole sourcing, details about the supplier, the cost estimate, a description of the goods or services, and any relevant approvals or supporting documents that validate the decision.