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File: 29230/PSS202220486 March 2, 2022, Sent via email:Dear Re: Request for Access to Records Freedom of Information and Protection of Privacy Act (POPPA) I am writing further to your request received
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Start by addressing the letter to the appropriate recipient, using their full name and job title.
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Begin the letter with a polite greeting, such as 'Dear [Recipient's Name],' or 'To Whom It May Concern,' if you do not know the recipient's name.
03
Clearly state the purpose of your request in the opening paragraph. Explain that you are requesting a 'Dear Re' - which stands for 'Dear Recommendation' or 'Dear Reference' - and state the reason for needing it.
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Provide any necessary context or background information to help the recipient understand your request. If applicable, mention any previous interactions or working relationships you have had with the recipient and explain why their recommendation or reference would be valuable.
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In the next paragraph, outline the specific information or qualities you would like the 'Dear Re' to address. Be clear and concise in your instructions, and provide any relevant details or examples that might be helpful.
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Express gratitude and appreciation for the recipient's time and consideration in the following paragraph. Assure them that their assistance will be highly valuable and appreciated.
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End the letter with a polite closing, such as 'Sincerely,' or 'Best Regards,' followed by your full name and contact information.
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Consider sending a follow-up thank you note or email after receiving the 'Dear Re' to express your appreciation once again.

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DEAR RE request is a formal process used to submit requests for review and approval of certain regulatory matters, typically related to environmental or compliance concerns.
All individuals and organizations seeking regulatory approval or clarification on specific issues as mandated by relevant authorities are required to file a DEAR RE request.
To fill out a DEAR RE request, provide detailed information in the specified format, including personal or organizational details, the nature of the request, relevant documentation, and any supporting evidence.
The purpose of a DEAR RE request is to facilitate communication between individuals or organizations and regulatory authorities, enabling the review and resolution of specific compliance or regulatory matters.
The DEAR RE request must report contact information, the specifics of the request, any related regulatory citations, and documentation supporting the request.
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